Admin, Administrative​/Clerical, Office Administrator​/ Coordinator

Objective This role supports a variety of Managers and Directors in accomplishing administrative tasks associated with the company’s daily business and special projects.

Primary Responsibilities This role is responsible for coordinating and supporting several Managers and Directors with their tasks. These tasks include, but are not limited to:

Update and maintain due date listE-file tax returns and extensions

Scan and upload various documents to proprietary system

Prepare engagement letters, invoices, and other professional communications to clients

Prepare/final Form(s) to be sent to client (ie 1099/941/TWC)
Back-up for front desk Maintaining confidentiality and performing all tasks in keeping with established protocols for security

Maintains an effective, systematic and timely filing system

Codes, scans, files and distributes communications effectively

Assists with coordinating meetings, and events as needed

Working Conditions This is an in-office role

Due to the nature of the business deadline days will require late hours, and vacation may not me taken surround those deadline days.

Occasional seasonal hybrid flexibility offered

Generous PTO and work life balance

Education and Qualifications High School Diploma Working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Office 365)
Professional and Presentable with Strong Ethics and Problem-Solving abilities

Trustworthiness with confidential and sensitive information

Dependable, reliable, patience, tact, confidence, and flexibility

Ability to multitask, remain calm and work independently and prioritize workload.

Excellent oral and written communication skills

Attention to detail

At least 3 years in an office support role
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