Executive Assistant - Direct Procurement

Executive Assistant – Direct Procurement

Provide advanced tactical and strategic administrative support to multiple directors within HP’s Direct Procurement team based in Houston. The role manages calendars, schedules meetings, coordinates travel, prepares expense reports, and serves as a primary point of contact for stakeholders.

• Manage professional and personal scheduling for multiple executives, proactively anticipating calendar needs.
• Act as a gatekeeper for communications and coordinate complex meetings and conferences.
• Prepare detailed meeting agendas, briefing documents, and correspondence.
• Manage all aspects of executive travel, including international trips, visa applications, travel budgets, and last‑minute changes.
• Coordinate site visits, agenda planning, event logistics (venue, catering, A/V).
• Maintain confidentiality and professionalism with all materials.
• Drive operational efficiencies by creating repeatable processes and utilizing productivity tools such as Teams and Smartsheet.
• Create and maintain purchase orders and expense reports in accordance with HP procurement policies.
• Maintain updated organizational charts and distribution lists.
• Support onboarding of new employees or interns and other administrative tasks.
• Supervise entry‑level executive assistants or administrative support staff.

• High School Diploma, GED, or equivalent; college degree preferred.
• 6–8 years of advanced general administrative experience, preferably supporting senior leaders.
• Experience with calendar management, event planning, travel coordination, expense reporting, and purchasing.
• Proficiency with Microsoft Teams, Office 365, and other productivity tools.
• Strong organizational, communication, and problem‑solving skills.
• Ability to work independently, maintain confidentiality, and exercise judgment in a fast‑paced environment.

Pay range: $32 to $49 USD per hour (United States only). Benefits include health, dental, and vision insurance; short‑term and long‑term disability; employee assistance program; flexible spending account; life insurance; generous time‑off policies, including 4–12 weeks fully paid parental leave; 13 paid holidays; and 15 days paid time off. For a full policy summary, visit HP benefits overview.

HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, veteran status, marital status, familial status, pregnancy, genetic status, or any characteristic protected by law. HP reserves the right to modify compensation and benefits at any time. Disclosure of any requested personal information will be kept strictly confidential.

For more information, review HP’s EEO policy or read about your rights as an applicant under the law: “Know Your Rights:
Workplace Discrimination is Illegal”.