Strategic Executive Assistant Leadership & Projects

• Manage complex calendars, including scheduling meetings, prioritizing requests, and resolving conflicts.

• Coordinate logistics for meetings, including agendas, materials, note-taking, and follow-up actions.

• Serve as a primary point of contact between executives and internal/external stakeholders.

• Draft, proofread, and manage professional correspondence on behalf of leadership.

• Support cross-functional projects by tracking timelines, deliverables, and key action steps.

• Assist in the preparation of presentations, reports, and board materials.

• Coordinate travel arrangements, events, and leadership meetings.

• Maintain organized systems for documents, files, and records.

• Facilitate clear and timely communication across departments.

• Support internal communications, including staff updates and leadership messaging.

• Build and maintain strong relationships with staff, vendors, and community partners.

• Handle sensitive information with a high level of professionalism and confidentiality.

• Exercise sound judgment in decision-making and prioritization.

Requirements

• Bachelor’s degree preferred.
• 3–5+ years of experience supporting senior leadership, preferably in education or a nonprofit environment.
• Strong organizational and time management skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• High level of professionalism, discretion, and emotional intelligence.
• Proficiency in Microsoft Office, Google Workspace, and calendar management systems.
• Experience in a K–12 or charter school environment.
• Experience supporting board-level communications or executive leadership teams.
• Familiarity with project management tools and systems.

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Hard Skills

• calendar management
• project management
• document organization
• report preparation
• presentation preparation
• note-taking
• logistics coordination
• correspondence management
• time management
• attention to detail

Soft Skills

• organizational skills
• communication skills
• professionalism
• discretion
• emotional intelligence
• judgment
• relationship building
• conflict resolution
• prioritization
• team collaboration

Certifications & Qualifications

• Bachelor's degree