Law Firm Receptionist

Receptionist Position

Our client, a reputable law firm located near the Allen Parkway area in Houston, Texas, is looking for a direct hire/permanent/full time Receptionist. Duties include, but are not limited to the following:

• Answer, screen, and route phones while sitting at the front desk
• Take accurate messages and relay them promptly
• Assist callers with general firm information and directions
• Sign for incoming deliveries
• Coordinate outgoing mail, courier services, Fed Ex, and certified mail
• Assist with scanning, copying, filing, and document preparation
• Administrative duties including, input client expense entries
• Assist with scheduling and preparing conference rooms for client meetings
• Assist other staff members with client mailings
• Prepare coffee daily for incoming guests
• Greet clients and visitors professionally and courteously
• Notify attorneys and staff of arriving guests
• Maintain a welcoming and polished reception area
• Offer refreshments and assist with client hospitality needs
• Ensure rooms are clean and ready between meetings
• Monitor kitchen supply inventory and maintain kitchen area
• Provide backup support to administrative staff as needed
• Support firm events, seminars, and hospitality functions

Requirements

• 2+ years of receptionist, front desk, customer service, hospitality, or administrative experience
• Professional services experience preferred
• Law firm experience is a plus but not required
• Microsoft Outlook
• Microsoft Word
• Microsoft Teams
• Basic Excel skills
• Ability to learn legal practice management software
• Exceptional verbal and written communication
• Strong customer service orientation
• Excellent telephone etiquette
• Ability to maintain strict confidentiality
• Strong organizational and multitasking skills
• Dependability and punctuality
• Professional appearance and demeanor

Hours are 8:00 to 5:30, Monday through Friday. Parking is paid. Complete benefits provided. Please reference job #71311.

About R.L. Barclay & Associates

Founded in 2012, R.L. Barclay & Associates has earned a strong reputation in the recruiting industry by consistently placing top-tier talent across a broad range of disciplines. Our areas of expertise include Legal, Mortgage, Banking, Sales, Marketing, Accounting, Information Technology, Human Resources, Administrative, Oil & Gas, and Engineering.

R.L. Barclay & Associates has successfully placed hundreds of experienced professionals in law firms and corporations throughout Texas, as well as in multiple states nationwide. To learn more about our company and the current openings in our network, please visit