Business Manager

Job Goal: Responsible for managing campus operations and business programs, initiatives, and procedures.

• Bachelor’s Degree from an accredited college or university OR Minimum 2 years of experience in a related field

• Understands and supports the mission, vision and values of Harmony Public Schools.
• Takes responsibility for managing campus operations and business programs, initiatives, and procedures including: facilities, student attendance, child nutrition, student health, transportation, purchasing, budgeting, accounting, payroll, timekeeping, reimbursements, etc.
• Oversees daily attendance at the campus.
• Oversees child nutrition programs at the campus and ensures that they are implemented according to regulations.
• Oversees timely and accurate processing of free/reduced lunch applications.
• Arranges bus transportation for certain school events as needed.
• Oversees registrars in admission of new students, re-enrollment of current students, maintenance and timely processing of student records at campuses that don’t have a student recruitment coordinator.
• Oversees the school’s purchasing/procurement process (requisition, purchase order, receiving goods and services, invoice processing) by following HPS purchasing guidelines.
• Maintains current agreements for all contracted services.
• Manages purchase orders for the campus, cleans up cancelled/unused items, and fulfills used ones to help with accurate forecasting of future expenditures.
• Ensures that invoices are processed in a timely manner so that a clean credit history is maintained.
• Processes reimbursement requests in a timely manner.
• Takes responsibility for sorting, distributing and uploading receipts/invoices for the district accountant to further process.
• Prepares, approves, and submits monthly payroll change forms (time sheets, insurance paperwork, etc.)
• Reviews paystubs and timesheets for all campus employees for each pay period and checks extra duty payments, status of active and terminated employees, and substitute records.
• Assists campus and district leadership in the development of the Campus Improvement Plan (CIP).
• Ensures timely completion of work orders from school principals and administrative office for building and ground maintenance and construction work.
• Assigns work schedules for renovation, remodeling and repairs of the facility.
• Manages activity fund for the campus, oversees deposits, withdrawals, and monthly reconciliations, encourages campus-wide fundraising activities, oversees uniform sales, prepares monthly activity fund reconciliation according to HPS guidelines.
• Maintains time and effort documents and submits them timely to the district / central office.
• Coordinates correction/reclassification of grant expenditures with the grants department.
• Informs grants department immediately regarding position/duty changes of employees paid by the grant fund.
• Prepares reports and presentations.
• Reviews daily cash receipts.
• Performs other duties as assigned.

• Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.
• Ability to establish and maintain effective working relationships both internal and external to the district.
• Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone.
• Ability to analyze data and generate reports.
• Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills.

• Light Work: may require the occasional light lifting.
• Nights and weekend activities will be occasionally required.
• Position is in office setting and may involve prolonged work at a desk in one location.
• Moderate travel is required.