Office Services​/Back Up Receptionist

• Stock and maintain kitchen, coffee/snack bar, and conference room supplies
• Clean and reset conference rooms between meetings
• Load, unload, and maintain the dishwasher; clean the kitchen daily and after firm luncheons
• Stock and maintain the women’s restroom, including feminine hygiene products
• Clean out office refrigerator every Friday
• Ensure new employee offices are fully cleaned, stocked, and prepared (supplies, backpack, workspace setup)
• Serve as backup receptionist, covering the front desk during lunch hours, PTO, or other absences
• Greet clients, answer and route calls, and maintain professional front-desk operations
• Pick up, sort, and distribute daily mail; scan/email mail items as needed
• Distribute incoming packages (UPS/Fed Ex) to secretaries
• Assist attorneys, paralegals, and secretaries with mail-outs
• Provide copying support for attorneys, paralegals, and secretaries
• Assist with miscellaneous projects and ad hoc tasks as assigned

• Stock and maintain kitchen, coffee/snack bar, and conference room supplies
• Clean and reset conference rooms between meetings
• Load, unload, and maintain the dishwasher; clean the kitchen daily and after firm luncheons
• Stock and maintain the women’s restroom, including feminine hygiene products
• Clean out office refrigerator every Friday
• Ensure new employee offices are fully cleaned, stocked, and prepared (supplies, backpack, workspace setup)
• Serve as backup receptionist, covering the front desk during lunch hours, PTO, or other absences
• Greet clients, answer and route calls, and maintain professional front-desk operations
• Pick up, sort, and distribute daily mail; scan/email mail items as needed
• Distribute incoming packages (UPS/Fed Ex) to secretaries
• Assist attorneys, paralegals, and secretaries with mail-outs
• Provide copying support for attorneys, paralegals, and secretaries
• Assist with miscellaneous projects and ad hoc tasks as assigned

• Prior office services, administrative, or receptionist experience (law firm experience a plus)
• Strong organizational skills and attention to detail
• Excellent interpersonal and communication skills; professional and courteous demeanor
• Ability to lift/move supplies and packages (reasonable weight)
• Proficiency with office equipment (copiers, scanners, postage machines)
• Reliability and punctuality—must be present in office Monday-Friday
• Familiarity with mail handling, shipping platforms, and conference room management
• Ability to anticipate office needs and take initiative without close supervision

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.