Administrative Operations Specialist

JOB DESCRIPTION

the Student Disability Resource Center (SDRC) is a small office staffed by dedicated professionals who assist students with disabilities and learning differences. As the main administrative point of contact for the SDRC, the Administrative Operations Specialist plays a vital role in providing accessible, compassionate, and efficient support to students with disabilities and learning differences. This position ensures smooth office operations by managing financial transactions, expense reconciliations, procurement, and budget‑planning input for the SDRC.

The Administrative Operations Specialist will provide administrative, organizational, and frontline support to the department, including maintaining staff calendars, assisting with outreach events, generating demographic and appointment data reports, and completing special administrative projects to advance the SDRC's mission and the broader Health & Wellbeing offices.

the Student Disability Resource Center (SDRC) is a small office staffed by dedicated professionals who assist students with disabilities and learning differences. As the main administrative point of contact for the SDRC, the Administrative Operations Specialist plays a vital role in providing accessible, compassionate, and efficient support to students with disabilities and learning differences. This position ensures smooth office operations by managing financial transactions, expense reconciliations, procurement, and budget‑planning input for the SDRC.

The Administrative Operations Specialist will provide administrative, organizational, and frontline support to the department, including maintaining staff calendars, assisting with outreach events, generating demographic and appointment data reports, and completing special administrative projects to advance the SDRC's mission and the broader Health & Wellbeing offices.

The ideal candidate is a compassionate administrative professional who is detail‑oriented, creative, technologically savvy, and committed to supporting students with disabilities in a private and inclusive environment. A successful candidate will be able to multitask, manage web‑based systems, and serve as a friendly, professional face for visitors and staff alike. This role is central to maintaining a welcoming, organized, and confidential environment for students seeking disability services.

This benefits‑eligible position is full‑time at 40 hours per week, Monday through Friday, with occasional after‑hours work to support events, trainings, and meetings as needed.

This position is exclusively on‑site, requiring all duties to be performed in person at Rice University. Per Rice policy 440 , work arrangements may be subject to change.

$46,000 – $47,500 annually, contingent upon experience and qualifications.

• Exempt (salaried) positions under FLSA are not eligible for overtime.

• Bachelor's degree
• 1+ years of experience in a disability services office or administrative setting

In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year‑for‑year basis.

In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year‑for‑year basis.

• Excellent computer skills and demonstrated experience with office software and email applications
• Demonstrated success in following through and completing routine tasks
• Excellent customer service and interpersonal skills
• Meticulous attention to detail
• Ability to work independently and as part of a team to meet expected deadlines and schedules
• Ability to prioritize work and multitask in a moderately paced setting
• Excellent organizational skills and attention to detail
• Ability to take initiative and ownership of projects
• Strong written and verbal communication skills
• Ability to exercise sound judgment in making decisions
• Relevant subject matter knowledge

• 2+ years of experience working in a higher education setting
• Familiarity with electronic health records
• Cultur…