Program Coordinator - Surgical Oncology

Program Coordinator

The University of Texas MD Anderson Cancer Center is seeking a Program Coordinator to support the Department of Surgical Oncology, a fast-paced academic environment that integrates patient care, research, and education. The Program Coordinator serves as a key administrative partner to faculty and clinical teams, coordinating complex projects, educational activities, publications, research support functions, and departmental operations. The Program Coordinator is expected to work independently while managing multiple priorities in a collaborative and established department known for strong teamwork and long-tenured staff.

UT MD Anderson is a leading institution focused on cancer care, research, education, and prevention. The Program Coordinator plays an important role in supporting faculty productivity, advancing educational initiatives, coordinating research-related activities, and ensuring efficient administrative operations that contribute to the department's mission and success.

The ideal candidate is an experienced administrative professional who can independently manage complex, multifaceted projects while supporting multiple high-producing faculty members. Preferred experience includes educational conference management, publications management, and grant or research-related support. Education, work experience, and licenses/certifications are not specified; candidates should demonstrate the ability to coordinate high-level administrative, educational, and research activities in a demanding academic healthcare setting.

Salary Range:
Minimum $53,000 - Midpoint $66,000 - Maximum $79,000 The typical work schedule is:
• On-Campus: 9:00 am – 3:00 pm
• Remote: 8:00 am – 5:00 pm Hybrid

Schedule:

• On-Campus:
Two Days A Week (Will be assigned)
• Remote:
Three Days a Week

Why Us? UT MD Anderson Surgical Oncology offers the opportunity to support nationally recognized faculty within a dynamic academic medical environment where patient care, research, and education intersect. This role provides exposure to complex projects, multidisciplinary collaboration, educational program administration, publications, grant activities, and conference management while offering a flexible hybrid schedule that supports work-life balance and professional growth.
• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Key Responsibilities Project Coordination, Training & Administrative Operations

• Coordinate complex departmental projects and administrative functions using independent judgment and analysis

• Provide software training on Microsoft Office Suite, End Note, Adobe, and related applications to faculty, fellows, and staff

• Assist the Surgery Operations Manager with onboarding, orientation, and training of new Administrative Assistants

• Develop and implement training plans that support ongoing staff development and education

• Establish and maintain communication processes between institutional leadership, Section Chiefs, and departmental staff

• Coordinate timely dissemination of information and facilitate responses to departmental requests

• Assist the Surgery Department Administrator and Surgery Operations Manager with special projects, reports, recruitment activities, credentialing, and policy development;
Research, Grants & Publications Support

• Assist Principal Investigators with coordinating clinical research grant submissions

• Prepare grant budgets, biosketches, and supporting documentation

• Review grant materials for completeness and accuracy prior to submission

• Coordinate approximately three edited books annually with publishers and contributing authors

• Manage book chapter drafts, edits,…