Executive Assistant

Executive Assistant

Matrix Medical Management is looking for a full-time Executive Assistant to join our team. The Executive Assistant is responsible for providing high-level, confidential, and strategic administrative support to the Office of the CEO. This position is responsible for managing executive schedules, coordinating complex travel and meetings, preparing executive-level communications and reports, conducting research, and serving as a key liaison between the CEO, board members, internal leadership, and external stakeholders.

Essential Functions:

• Provide comprehensive administrative support to the President/CEO, including managing a dynamic and complex calendar, prioritizing appointments, and ensuring preparedness for all meetings and engagements.
• Coordinate and arrange detailed domestic and international travel, including itineraries, agendas, accommodations, and related documentation.
• Prepare, draft, and edit executive-level correspondence, reports, presentations, meeting minutes, and briefing materials.
• Serve as a liaison between the President/CEO and internal staff, board members, external partners, and key stakeholders, ensuring clear, timely, and professional communication.
• Plan and coordinate logistics for internal and external meetings, events, and executive engagements.
• Conduct research and analysis related to medical, operational, financial, and business initiatives to support executive decision-making.
• Support the President/CEO in external commitments, including leadership conferences, seminars, industry events, and organizational representation.
• Maintain strict confidentiality and exercise sound judgment in handling sensitive information and communications.
• Assist with special projects and cross-functional initiatives as assigned.
• Perform other related tasks as needed.

Knowledge, Skills, and Abilities:

• Ability to exercise exceptional discretion, diplomacy, and sound judgment due to regular exposure to highly sensitive financial, personnel, proprietary, and strategic information.
• Knowledge of executive-level administrative practices, office management, and organizational protocols.
• Exceptional organizational and time-management skills with the ability to manage multiple, competing priorities and deadlines in a fast-paced executive environment.
• Advanced interpersonal and relationship-building skills with the ability to interact professionally and effectively with executives, board members, staff, and external partners.
• Strong written and verbal communication skills, including drafting executive-level correspondence, reports, and presentations.
• Proactive problem-solving skills with strong critical thinking and independent decision-making abilities.
• Strong research, analytical, and information-gathering skills to support executive planning and decision-making.
• High degree of emotional intelligence, professionalism, and executive presence.
• Ability to work independently with minimal supervision while also collaborating effectively as part of a team.
• Demonstrated ability to adapt to changing priorities and business needs in a dynamic, executive-level environment.
• Commitment to delivering a high level of internal and external customer service and responsiveness.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to maintain a flexible schedule to accommodate executive and organizational needs.
• Ability to travel between company facilities and off-site locations as required to support executive and organizational needs.

Education and Experience:

• High School Diploma or GED
• Two (2) years of experience with executive leadership

Benefits:

• Three Medical Plans
• Two Dental Plans
• Two Vision Plans
• Employee Assistant Program
• Short- and Long-Term Disability Insurance
• Accidental Death & Dismemberment Plan
• 401(k) with a 2-year vesting
• PTO + Holidays