Administrative Assistant I, Operations

• Proficient keyboarding, word processing, and file maintenance skills.
• Three (3) years of secretarial experience/office management experience preferred.
• Effective organization and interpersonal skills.
• Ability to work independently and/or in a team-oriented environment.
• Ability to follow verbal and written instructions.
• Ability to perform a variety of tasks often changing assignments on short notice with some direction.
• Ability to work on multiple tasks simultaneously.

• High school diploma or GED.
• Proficient keyboarding, word processing, and file maintenance skills.
• Three (3) years of secretarial experience/office management experience preferred.
• Strong Microsoft Office skills.
• Excellent verbal communication skills.
• Effective organization and interpersonal skills.
• Ability to work independently and/or in a team-oriented environment.
• Ability to follow verbal and written instructions.
• Ability to perform a variety of tasks often changing assignments on short notice with some direction.
• Ability to work on multiple tasks simultaneously.
• Bilingual (English/Spanish) preferred.

244 days

$32,367 – CP4

Salary Range (based on experience) as set by the Board of Trustees for the school year.

• Responsible for tracking, maintaining, and scheduling the district campuses Roll Offs orders.
• Answer and respond to incoming calls, take reliable messages and route to appropriate staff.
• Process custodian call-outs by completing the Call-Out Log.
• Respond to incoming campuses inquiries regarding trash removal services.
• Serve as backup supporting the front desk receptionist with duties such as greet, assist and/or direct visitors, customers and vendors in a courteous & professional manner, answer phone lines.
• Print, sort, and distribute work orders, ensuring accurate tracking & timely completion.
• Scan AFD’s, Hazmat training records, employee evaluations, and area inspection reports for accurate documentation and record-keeping.
• Maintain calendar for district chair request services.
• Oversee and communicate all aspects of the Operations District Vehicle Accident Reporting process.
• Manage all incoming and outgoing mail. Ensure accurate & timely distribution of mail to the appropriate recipients.
• Monitor work orders assigned to Area Managers. Follow up via email as needed to confirm completion and close completed work orders in the system.
• Perform other duties as assigned.
• Regular and reliable attendance is an essential function of the job.

Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.