Executive Support Manager

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Regular Full-Time Houston, TX, US

2 days ago Requisition

FLSA Status: Exempt

Nu Dev Co  Investments – 30 year old entrepreneurial growth with a family office building both public and private companies. Nu Dev Co  Investments exist in different sectors to include Retail Energy Provider, Logistics, Real Estate Financing, Commercial Solar, Energy Storage, Commercial EV Charing Stations, Beverage Distribution, Data Centers & Insurance.

We are seeking a highly organized, proactive, and versatile Senior Executive Assistant & Operations Lead to provide high-level administrative, operational, and financial support to executive leadership. This role serves as a key strategic partner to C-suite leadership, handling complex calendar management, business operations, budget tracking, corporate credit card reconciliation, and project coordination. The ideal candidate brings a blend of corporate acumen and discretion, with proven experience managing both high-stakes business operations and high-priority personal executive lifestyle matters.

Bilingual fluency in Spanish (written and verbal) and a Bachelor’s degree in a business-related field is required.

• Partner with executive leadership to manage priorities, schedules, and strategic initiatives
• Coordinate complex calendars, meetings, travel arrangements, and executive communications
• Prepare reports, presentations, briefing materials, and meeting agendas
• Attend leadership meetings, document key decisions, and monitor follow-up on action items
• Manage confidential and sensitive information with professionalism and discretion
• Anticipate executive needs and proactively resolve scheduling and administrative challenges

• Oversee daily administrative operations to ensure efficiency and consistency
• Develop and implement processes that improve workflow and operational effectiveness
• Coordinate cross-functional projects and monitor progress to meet organizational goals
• Serve as the primary liaison between executives, internal departments, clients, and external partners

• Prepare, review, and reconcile executive expense reports and corporate credit card statements
• Review executive credit card activity to ensure accuracy, appropriate coding, policy compliance, and timely reconciliation
• Assist with budget tracking, financial reporting, invoice processing, and vendor management
• Maintain accurate financial documentation and ensure compliance with company policies

• Coordinate executive events, board meetings, and company functions
• Support onboarding activities and administrative coordination for new team members
• Maintain organized filing systems, records management, and business documentation
• Continuously identify opportunities to improve executive support processes and operational efficiency

• Required:
  
  Bachelor’s degree in Business Administration, Finance, Management, or a related field preferred
• Required:
  
  Bilingual Spanish – Read, Write & Speak
• Required:
  
  Prior work-related experience supporting senior executives or leadership teams
• Required:
  
  Extensive experience reviewing corporate credit card statements, preparing executive expense reports, budgeting, and financial reconciliation utilizing accounting software systems
• Strong background in executive administration, business operations, and financial administration
• Experience supporting executives with confidential personal matters and lifestyle management is highly preferred
• Advanced proficiency with Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and Word
• Experience with ERP, accounting, and expense management systems such as Net Suite is preferred
• Exceptional organizational, analytical, and problem-solving skills
• Excellent written and verbal communication abilities
• Proven ability to manage multiple priorities while maintaining attention to detail
• High level of integrity, professionalism, discretion, and sound…