Document Control Specialist, Administrative Assistant

Responsibilities

• Supports the VP of SAFECOR and SAFECOR Directors.
• Manages document control of the 1400+ Safecor issued documents.
• Coordinates and supports the Safecor issued awards including Driver of the Year, 10/20/30 year safe driver and AERO Safety Awards.
• Maintains Safecor website, Safecor distribution and communication lists and coordinates printing with vendors.
• Administratively supports the VP of SAFECOR and SAFECOR Directors.
• Manages the document control process including uploading SAFECOR documents in Intelex and ensuring documents are being reviewed periodically as well as released in a coordinated manner.
• Coordinates and supports the Airgas safety incentive programs including the Driver of the Year, Safety Professional of the Year, 10/20/30 Year Safe Driver, 1 Year Safe Driver and sites with milestones, and the AERO Safety Recognition awards.
• Maintains the SAFECOR Website.
• Manages and maintains SAFECOR distribution and/or communication lists.
• Maintains SAFECOR calendar and helps to manage cadence of SAFECOR meetings.
• Plan/Organize/Coordinate the Airgas Conference including venue, resources, and logistics as well the SAFECOR all-group meetings.
• Coordinates printing vendors with all SAFECOR manual related items such as 12 Life Saving Rules, Corporate Safety Policy and Corporate Road Safety Policy, and HWP/SWP permits.
• Produces training certificates for attendees of training conducted by SAFECOR Field Representatives.
• Process SAFECOR invoices and submits to A/P for payment.
• Ensures budgetary controls and expenses are being met.
• Process and distribute incoming mail at office.
• Perform other duties as directed by the VP of SAFECOR.
• Light travel requirements.

• High School Diploma or GED Required.
• At least 5+ years experience Prior administrative support.
• In lieu of experience, may consider additional education beyond the minimum required as a trade-off.
• Intermediate knowledge of Google applications, including Google Docs, Drive, Sheets and Slides.
• Experience preferably in the HSE, oil or gas industry and/or supporting shared services.
• Prior experience using SAP and/or other purchase order databases is a plus.