Legal Operations Coordinator

Legal Operations Coordinator

Location:

Houston, Texas, US, 77002 Job #: 1084 Job Category:
Legal Position Type:
Regular FT

JERA Americas Inc. is part of a global energy company, supporting the transition to a cleaner, more sustainable world while fulfilling our responsibility to provide a safe and stable supply of reliable and affordable energy. The Company is a subsidiary of Tokyo-based JERA, which stands for Japan's Energy for a New Era. JERA has committed to achieving net zero CO2 emissions from its businesses by 2050 and is contributing to the development of a sustainable society.

JERA Americas seeks to continue its rapid expansion into renewable energy markets focusing on wind, solar, and cutting-edge technologies for hydrogen production and transportation. To meet the challenges of a fast-growing company, we are searching for talented individuals who thrive in a fast-paced environment and want to be part of the equation to provide energy for a new era.

This position is responsible for corporate governance support and serves as the point of contact between the organization's business leaders, asset Board of Directors and joint venture partners, as well as other leadership teams. The role is responsible for scheduling, organizing and supporting board meetings and all board management functions. The role ensures smooth communication, coordination, and administrative support across governance and executive functions.

The core purpose of the position is to provide contract management services including overseeing business contracts, document control, and governance liaison support that enables effective collaboration between the key personnel. This includes drafting and maintaining board decks, board consents and board minutes, maintaining accurate records, facilitating communication, and ensuring timely delivery of materials and information. The individual must be comfortable in an executive business setting and able to coordinate correspondence with international partners.

Excellent organizational, production, and document management skills are required.

• Contract Administration:
  Contract lifestyle management including supporting business partners as assigned throughout drafting, reviewing, negotiating, revising, and execution of contracts.
• Work with internal and external parties to ensure adherence to company policies, legal requirements, and industry standards.
• Identify potential risks regarding contracts administration and recommend mitigation strategies, working with the Legal department.
• Maintain organized, up-to-date contract databases and documentation including contract amendments.
• Track contract performance and delivery timelines.
• Partner with internal business partners to align contracts with business goals.
• Project Board and Joint Venture Partner Support & Coordination:
  Serve as the staff liaison to asset Boards and joint venture partners, coordinating projects, and administrative needs.
• Gather, analyze, and summarize reports and documents, ensuring that decision-makers have access to relevant and timely information.
• Prepare and distribute agendas, minutes, quarterly reports, and follow-up actions for Board and committee meetings including written consents, resolutions, and other board materials in coordination with the Legal department.
• Ensure all meeting participants are informed of schedules, materials, and next steps.
• Position Description Continued:
  Maintain Board records, handbooks, and member contact information, update rosters and policies.
• Coordinate Board events, and special activities.
• Schedule and manage Board and leadership meetings, including hybrid formats, arranging facilities, A/V needs, and room and technology setup.
• Information Management:
  Organize business meeting records and track contract obligations.
• Prepare and finalize board meeting agenda and meeting minutes.
• Coordinate with legal counsel for receipt of documents.
• Maintain digital and physical files.
• Serve as an in-house expert in MS Office Suite, sharepoint, HCue, Docusign, and other relevant tools.
• Document Management:
  Organizing Files and Optimizing Storage Folders.

Desire to work in team-oriented culture

Communication Proficiency

Ethical Conduct

Self-starter, minimum supervision

Detail oriented

Discretion and Confidentiality

Problem Solver

Required

Education and Experience:

Bachelor's Degree in business, law, management or related experience or equivalent work experience. Paralegal experience is a plus. Minimum of five (5) years of experience in an executive office or international business.

Preferred

Education and Experience:

Bi-lingual in English (business level) and Japanese (business level).

Additional Eligibility

Qualifications:

Strong research and report-generating skills. Excellent MS Office skills (Excel, Power Point, Word) and contract management software.

JERA Americas does not accept unsolicited resumes from third party recruiters or employment agencies. In the absence of an…