Executive Assistant and Team Coordinator, Chief AI & Knowledge Officer
Listed on 2026-08-06
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Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Executive Admin/ Personal Assistant
Description
Executive Assistant and Team Coordinator, Chief AI & Knowledge Officer
About Alvarez & Marsal
Alvarez & Marsal (A&M) is a global consulting firm with entrepreneurial, action and results-oriented professionals. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.
The Team
The Global AI & Knowledge Organization (GAIKO) is A&M's central engine for AI strategy, enablement, and knowledge infrastructure. Led by the Chief AI & Knowledge Officer, the team bridges firm strategy and frontline delivery, responsible for how A&M adopts, governs, and scales AI across its practices and geographies.
The team's mandate spans the full lifecycle of AI at A&M: from rolling out enterprise tools like Claude to thousands of practitioners across the US, Australia, and Europe, to building the platforms and governance frameworks that ensure AI work is reusable, compliant, and compounding in value over time.
How you will contribute
The Executive Assistant & Team Coordinator will be an essential operational partner to GAIKO's senior leadership — providing classic EA support to the Chief AI & Knowledge Officer and key team leaders, while also owning the logistics and coordination infrastructure that keeps the team running smoothly.
This is a high-trust, high-visibility role sitting at the center of one of A&M's most strategically important teams. The right candidate will bring prior EA experience within A&M or a comparable professional services environment, a proactive mindset, and the organizational polish to manage competing priorities across a fast-moving global team.
Executive Support
- Manage and coordinate calendars for the Chief AI & Knowledge Officer and designated senior leaders, including scheduling internal and external meetings across time zones
- Handle end-to-end travel arrangements including flights, hotels, and ground transportation
- Prepare and submit expense reports on behalf of senior leaders using Concur, ensuring timely and accurate reconciliation
- Draft, proofread, and format correspondence, presentations, and briefing materials as needed
- Act as a trusted gatekeeper, managing information flow, flagging priorities, and ensuring follow-through on commitments
- Build and maintain effective relationships with leadership, support staff, and external contacts to facilitate smooth scheduling, communications, and coordination
- Exercise sound judgment in managing competing priorities, knowing when to act independently and when to escalate
- Serve as a reliable backup and collaborative partner to other assistant team members across the firm as needed
Team Coordination
- Own the planning and logistics for recurring team meetings, room or virtual setup, materials distribution, and follow-up on action items
- Coordinate logistics for cross-functional AI governance meetings, including the AI Operating Committee (AI OC), ensuring attendees, materials, and follow-ups are managed end-to-end
- Maintain team calendars, distribution lists, and shared resources to keep the broader GAIKO team organized and aligned
- Support onboarding logistics for new team members, including equipment, access, and orientation scheduling
Events & Special Projects
- Plan and coordinate internal team events, offsites, and working sessions — managing venue, catering, travel, and communications
- Support 1–3 external events per year possibly requiring travel and on-site coordination
- Assist with department and operational projects as needed, including preparation of materials for leadership reviews and firm-wide communications
Qualifications
Required
- 5 – 10+ years prior experience in an EA, team coordinator, or administrative operations role within a consulting or professional services environment
- Bachelor's degree preferred, or equivalent experience
- Highly proficient in Microsoft Office Suite (Outlook, Word, PowerPoint,…
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