Special Populations Clerk

Are you ready for new challenges and new opportunities?

Join our team!

Current job opportunities are posted here as they become available.

Beta is a Title I School wide campus. I understand that part or all of this job could be
funded with federal funds.

The mission of the Beta Academy Special Populations Clerk is to manage the Special Pops
program with excellence, support a culture of “joyful rigor”, and develop scholars who can
contribute on a community, national, and international level.

1. Meet Compliance Goals

• 100% of Special Pops records received are processed.
• 100% of ARD Meetings are scheduled in a timely manner.
• 100% of audit files are up to date.

2. Meet Special Pops Service Goals

• 90% Satisfactory on Staff Climate Survey.

• Organization & Planning
• High Standards
• Openness to Feedback and Ideas
• Proactivity
• Communication
• Team Work
• Attention to Detail
• Problem-Solving
• Joy
• Culture of Honor
• Courageous Conversations
• Integrity
• High Standards
• Creativity

• Support the special populations staff with reviewing records, scheduling IEP meetings, parent contacts, filing paperwork, managing and maintaining ESL/SPED/504 audit folders for organizational and compliance purposes, and other duties as assigned.
• Maintain communication with the registrar to review incoming records.
• Maintain communication with Coordinators and Special Population staff regarding records received.
• Coordinate scheduling of IEP Meetings and staffings as requested with parents and various school personnel.
• Schedule IEP/504 meetings using Google Calendar.
• Provide coverage for teachers attending IEP and 504 meetings.
• Prepare and mail paper and electronic ARD/IEP notices within required timelines
• Maintain ESL/SPED/504 Audit Folders and electronic records in accordance with district guidelines.
• Monitor the dissemination of IEP documents to parents and staff and secure documentation of distribution and or receipt of the information.
• Run special education management system reports and notify supervisors of discrepancies.
• Process records request for the Special Populations Department.
• Contact previous school districts to obtain documentation for transfer scholars receiving services under the Special Population department.
• Make requested copies and ensure copies are straight, pages are aligned and the task is completed in accordance with the instructions given.
• Maintain strict confidentiality with student records and information.
• Utilize time wisely for effective management of job responsibilities.
• Meet task completion deadlines established by the supervisor.
• Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met including participating in team meetings and require professional development activities.
• Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
• Perform other duties and accept other responsibilities as assigned.
• Model and promote BA character traits to scholars and stress the importance of each scholar being a responsible, contributing citizen to society. Recognize and reward scholars for displaying BA character traits and uphold zero tolerance for bullying and disrespect.

• Supervise scholars with your full attention at all times (including recess, enrichment, lunch, PE…etc.) and implement school rules/procedures (including consequences).
• Manage and take ownership of scholar discipline in ALL areas of the school.
• Follow school drills and sub protocol procedures in accordance with the Parent/Scholar
• Handbook and utilize the Handbook as a first point of reference.
• Maintain a neat, clean, orderly, safe, and educationally-centered environment that demonstrates BA standards of excellence. BA staff take ownership of the campus and instill this in scholars daily.
• Have flexibility in your schedule and show up on time to the places you are scheduled.
• Work collaboratively with team members to ensure that you exude excellence in any responsibilities given (examples given, but not limited to: cafeteria duty, janitorial responsibilities, carline duty, dismissal duty, filing,…