Administrative Assistant

About Us

BW Design Group is a fully integrated architecture, engineering, construction, system integration, and consulting firm committed to helping our clients realize their most critical goals from Strategy to Commercialization. As the only firm born from a manufacturing technology company to become an independent and fully integrated firm, we combine deep domain expertise in the manufacturing environment with an approach that is built to serve the dynamic needs of our clients.

Rooted in our distinct culture of Truly Human Leadership, we cultivate the leaders who will define tomorrow and partner with our clients in the food & beverage, life sciences, industrial, and advanced technology industries to build the future of manufacturing and technology. Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries.

By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world.

Who You’ll Work With You will join one of our 45 offices in the US, be part of a committed team of over 1500 professionals, and work in teams and directly with our clients doing work that is shaping the world around us. You will be welcomed into a rapidly growing business and team and empowered to make an impact. You will be valued, cared for, and challenged on your path to becoming a world-class professional and surrounded by leaders who are committed to creating an environment that enables you to realize your own success and fulfillment.

When you join Design Group as an Administrative Assistant, you are joining a team that will challenge you and position you for growth. In this role, you will work with a team of industry experts to help the world’s leading companies solve their most difficult problems. You will partner with seasoned leaders, technical specialists, and subject matter experts to deliver the highest quality solutions to our clients with consistency and accuracy.

Provide general administrative support for a large engineering consulting office, including:

• Greet clients, vendors, recruits and other visitors in a courteous and professional manner
• Answer the main switchboard and route incoming calls to appropriate personnel
• Assist with scheduling meetings and preparing conference rooms along with visitor logistics
• Provide assistance with travel arrangements and maintaining an up-to-date Outlook travel calendar
• Process incoming and outgoing courier (Fed Ex/UPS), fax, and U.S. mail
• Keep lobby/office areas 7S neat and orderly
• Maintain, track and order office supplies and equipment including PPE stock
• Update the office safety plan as needed and is office Safety champion
• Track material costs utilized by our project teams and generate monthly reports
• Create and update articles to intranet along with PowerPoint presentation updates
• Support emergency action plan updates and communications
• Support planning and execution of team events and celebrations
• Support interview process and new professional on boarding
• Prepare project manuals, binders and documentation packages as required
• Respond to routine inquiries and provide accurate and organized solutions

3-8 years of solid Administrative/Receptionist experience preferred; entry-level candidates will be considered. We are open to candidates interested in a part-time or a full-time position.

• Strong written and verbal communication skills
• Advanced working knowledge of Microsoft Office Suite (PowerPoint, Outlook, Word, and Excel.)
• Experience with Microsoft Visio is a plus.
• Professional demeanor, reliable team player, multi-tasker, strong customer service attributes

This position could be a part-time 4 days part-time or a 5 days full time position.

High school diploma or equivalent required;
Bachelor’s degree or associate degree in business administration or related field is ideal, but not required.

Our…