Coordinator, Business Operations - Leadership Support

Job Title

Coordinator, Business Operations - Leadership Support

Medicine

Hybrid

Houston, TX

$55,731 - $60,000

Nonexempt

Monday – Friday, 8 a.m. – 5 p.m.

The Department of Medicine is seeking a talented Coordinator, Business Operations to provide comprehensive administrative support to division leadership across multiple divisions within the Department of Medicine. The role serves as a key coordinator for leadership activities, meetings, communications, and annual division events. The coordinator works collaboratively with faculty, staff, and departmental leadership to ensure efficient operations and successful execution of divisional priorities and initiatives.

This role is eligible for a hybrid work arrangement an initial training period of 90 days.

• Provide administrative and operational support to Division Chiefs and division leadership across multiple divisions.
• Manage calendars, coordinate meetings, and prepare agendas, presentations, reports, and meeting materials.
• Draft and distribute leadership communications, announcements, and correspondence.
• Track action items and support implementation of divisional priorities and special projects.

• Lead planning and execution of annual division retreats, faculty meetings, recognition events, and other division-sponsored programs.
• Coordinate event logistics, including scheduling, venues, catering, registration, materials, and attendee communications.
• Develop event timelines and ensure successful execution of divisional activities and special events.

• Assist with development and distribution of divisional communications, newsletters, and presentations.
• Maintain and update division websites, faculty profiles, and program information.
• Coordinate travel arrangements, expense reimbursements, purchasing requests, and other administrative processes.
• Perform other duties and special projects as assigned.

• High School diploma or GED.
• Two years of relevant experience.

• Ability to display a professional, positive attitude with strong interpersonal skills and communication skills required and must be able to work independently and collaboratively to meet deadlines.
• Highly detail-oriented, self-motivated, efficient, and strong organizational skills.
• Demonstrates high degree of flexibility in accepting work assignments with the ability to effectively prioritize tasks, understand processes, and resolve issues.

This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Baylor College of Medicine fosters diversity among its students, trainees, faculty, and staff as a prerequisite to accomplishing our institutional mission and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

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