Project Coordinator

Why choose us?

As a proud subsidiary of Calista Brice, we're part of a family of 20+ companies tackling tough construction, environmental, and technical challenges. Working at a Calista Brice company means joining a team where cultural values and practical innovation come together to create meaningful impact. You'll experience the stability of a large organization while enjoying the tight-knit community and entrepreneurial spirit of a smaller company, with opportunities to grow your career across our diverse family of businesses.

Regular

Calista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region.

Brice Highway specializes in vertical and horizontal construction, supporting transportation and utility projects that stand the test of time. Our design-build delivery methods bring together team members with diverse backgrounds and skills, creating an environment where mentorships form naturally and where your contributions are visible in the completed projects that people depend on daily.

Brice Highway is a proud subsidiary of Calista Brice, a group of 20+ companies delivering construction, engineering, and environmental solutions across the United States.

As the Project Coordinator, you will work onsite in Houston, TX and the surrounding areas working closely with the Project Management team and Vice President to support the successful planning, coordination, execution, and closeout of construction projects. You will perform a variety of advanced administrative, project coordination, and project engineering functions to ensure projects are completed efficiently, accurately, and in compliance with company standards, contract requirements, and project schedules.

• Support the Project Management team with project planning, scheduling, coordination, and execution activities to ensure project milestones and deadlines are met.
• Assist Project Managers and Estimators in obtaining pricing and compiling information to develop accurate cost estimates.
• Participate in the bid process by preparing proposal documentation and supporting marketing efforts.
• Coordinate the application process for obtaining required permits, licenses, and regulatory approvals.
• Assist with project startup and closeout activities to ensure all contractual and administrative requirements are completed.
• Develop and maintain project schedules, timelines, phases, and work activities utilizing Critical Path Method (CPM) scheduling techniques and company-designated software.
• Ensure subcontractors receive all required contract documents, project information, and onboarding documentation prior to beginning work.
• Assist with coding invoices and tracking project costs against approved budgets.
• Maintain organized electronic and hard-copy project files in accordance with company document retention requirements.
• Prepare, track, and manage Requests for Information (RFIs), Design Clarification/Variation Requests (DC/VRs), and related project correspondence.
• Prepare and distribute project status reports for management and clients.
• Monitor contract document compliance and maintain project documentation throughout the project lifecycle.
• Assist in developing and maintaining project budgets for review by the Project Management team.
• Coordinate the initial project buyout process and prepare documentation for Project Management review and approval.
• Coordinate, prepare, track, and maintain project deliverables and professional project documentation, including:
  Submittal Logs and Tracking, Project Cost Reports, Change Proposals, Change Orders, Operations and Maintenance (O&M) Manuals, Contract Drawings and Specifications, and Project Closeout Documentation.
• Communicate professionally and effectively with clients, subcontractors, vendors, and internal stakeholders.
• Draft correspondence, reports, and project documentation; obtain required approvals and signatures as necessary.
• Assist in preparing presentations and supporting materials for internal meetings, clients, and outside agencies.
• Schedule, coordinate, and participate in client and project meetings.
• Document meeting minutes, track action items, and follow up to ensure timely completion of assigned tasks.
• Collect, organize, and maintain project reports, including daily reports, safety documentation, inspection reports, and project photographs.
• Coordinate and assist with scheduling employee training programs as needed.
• Provide administrative support for company and project operations as assigned.
• Foster a collaborative team environment by working respectfully and professionally with coworkers and business partners.
• Report any incident,…