Office Services Associate

Office Services Associate

We are looking for an Office Services Associate to support daily administrative operations for a client site in Houston, Texas. This Contract position focuses on copy, mail, intake, and related office support services across both physical and digital workflows. The ideal candidate brings a strong service mindset, works accurately in a fast-paced environment, and communicates effectively with clients and internal teams to keep requests on schedule.

Responsibilities:

• Manage incoming office service requests by reviewing job details, confirming instructions, and recording work through established tracking methods.
• Produce, scan, copy, and distribute documents while following defined procedures for reprographics, mail handling, and intake support.
• Organize assignments based on urgency and service commitments to ensure completed work is delivered within agreed time frames.
• Communicate proactively with clients and leadership regarding priorities, completion timelines, and any issues affecting service delivery.
• Perform routine quality checks on completed materials to maintain accuracy and consistency before distribution.
• Resolve minor equipment issues and replenish paper, toner, and other supplies to keep machines ready for daily use.
• Handle confidential files and sensitive information with discretion while following company and client policies.
• Assist with additional front-of-house or workplace support needs, including reception, hospitality, and basic audio/visual coordination as required.
• Move boxes, paper, and completed materials as needed, including regularly lifting items weighing up to 50 pounds.
• Work collaboratively with the office services team and escalate more complex operational problems when appropriate.