Legal Administrative Assistant

Phillips 66 & YOU - Together we can fuel the future The Legal Administrative Assistant reports to the Supervisor, Legal Support COE and is responsible for providing and coordinating administrative support to an assigned team of attorneys and paralegals in the Phillips 66 Legal Department.

• Provide day-to-day administrative support to managers and team members, including managing calendars, scheduling meetings, and coordinating logistics.
• Managing attorney schedules and calendars.
• Creating and inputting data into Passport, the Legal Matter Management system
• Assisting attorneys and paralegals with use of technology systems including Passport, video conferencing, electronic billing/invoicing and workflow systems.
• Promoting the use of electronic documents/file systems and proper retention of documents according to corporate records retention schedules.
• Act as a first point of contact for phone calls, emails, and visitors, routing inquiries and information to the appropriate colleagues.
• Prepare, format, and distribute routine documents, presentations, and reports using standard templates and office software.
• Process incoming and outgoing mail and packages, ensuring items are logged, sorted, and delivered accurately and on time.
• Enter and maintain accurate data and electronic records in company systems by following established procedures and privacy guidelines.
• Help organize on-site and virtual meetings and small events by reserving rooms, coordinating technology, and arranging visitor access.
• Support adherence to office procedures and policies by keeping information up to date and escalating issues to the appropriate leader.
• Contribute to a positive, customer-focused experience for employees, guests, and external partners by providing friendly, efficient service.

• Legally authorized to work in the job posting country
• High school diploma or GED equivalent
• 2 or more years of relevant, professional administrative experience in an office setting
• Intermediate proficiency with Microsoft Suites (Outlook, Excel, Office, PowerPoint, etc.)

• Previous experience in an administrative, office support, or customer service role
• Bachelor's degree
• Experience managing calendars, scheduling meetings, and coordinating small events
• Comfort using digital tools for data entry, reporting, and document preparation
• Experience supporting reception or visitor management in a professional environment
• Strong attention to detail and ability to prioritize multiple tasks
• Demonstrated customer focus in interactions with employees, visitors, or external partners

This position has a base salary range of $65,700- $80,300.

At Phillips 66, we are committed to pay transparency and competitive, equitable compensation. Each role is assigned a salary grade with a defined pay range, benchmarked against industry peers. Where a candidate offer falls within the posted range depends on the candidate's experience, skills, and alignment with the role’s requirements. Offers are made to ensure internal equity and market competitiveness. Our compensation programs are designed to reward performance and support career growth.

At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being — physical, emotional, social, and financial — is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results — personally and professionally. Benefits for certain eligible, full-time employees include:

• Annual Variable Cash Incentive Program (VCIP) bonus
• 8% 401k company match
• Cash Balance Account pension
• Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
• Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services

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Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are…