Coordinator - Mailroom

Energy Transfer, recognized by Forbes as one of America's best large employers, is dedicated to responsibly and safely delivering America's energy. We are driven to inspire our employees to create superior value for our customers, our investors, a sustainable future and giving back to the community where we have long-standing commitments to causes including MD Anderson Children's Cancer Hospital, The Salvation Army, The American Red Cross, Ronald McDonald House and many more.

We value all of our employees who make our growth and success possible. We are proud to offer industry leading compensation, comprehensive benefits, 401(k) match with additional profit sharing, PTO and abundant career opportunities.

Come join our award winning over 12,000 strong organization, as we fuel the world and each other!

Summary: Performs various mailroom duties and also backup responsibilities for the Company switchboard.

Package Delivery Duties and Responsibilities

• Responsible for organizing and distributing packages among departments within the corporation. Duties include receiving deliveries from USPS/Fed Ex/UPS, sorting packages by departments and distributing items to each department.
• Sign for and account for all incoming deliveries.
• Receive and input USPS/UPS/Fed Ex/Staples packages into WTS system.
• Deliver morning & afternoon USPS/UPS/Fed Ex/Staples packages.
• Replace toner on copy machines and deliver copy paper as needed to all floors.
• Sell stamps, meter or create Fed Ex labels from 11:00-1:00 for employees.
• Backup to mail delivery twice a day.
• Other duties as needed.

Backup Mail Clerk Duties and Responsibilities

Backup Mail Clerks are responsible for a variety of tasks throughout the workday. The common duties and responsibilities of a Mail Clerk include:

• Open/Close Mailroom
• Create Manual logbook for incoming package delivery
• Receive and input packages into Web Tracking System (WTS) and deliver early morning Fed Ex & UPS.
• Collect payment for postage stamps, metered postage, Fed Ex and outgoing packages.
• Send out inner-office Fed Ex envelopes three times a week to outside offices.
• Sort all Picked up USPS/Fed Ex/UPS and send out.
• Update employee list and set up new mail stops for employees.
• Deliver First Overnight Fed Ex and UPS.
• Stock Fed Ex/USPS and UPS supplies.
• Other duties as needed

Backup Switch Board Operator Duties and Responsibilities

• Daily duties for backup switchboard operators vary depending on their work environment and how many incoming calls and customers they must manage. However, there are several tasks commonly associated with the job, including:
• Cover morning, afternoon and lunch breaks for Front Desk.
• Answer Multi-Line Phone System (Cisco) Incoming Calls.
• Direct clients, staff, & vendors to the applicable party.
• Cover front desk from 4:00 - 5:00 p.m., then close front desk.
• Schedules Conference Rooms for all staff/employees, such as executives.
• Books Pool Cars upon request for employees.
• Controls & distributes Temporary badges for visitors/employees.
• Validates visitors parking
• Manages Woodlands Express Park & Ride ticket books.
• Other duties as needed.

Requirements:

Education and/or Experience , Knowledge, Skills & Abilities:

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:

Required Skills (External)

• High school diploma or equivalent
• 0-2 years of related experience
• Ability to lift and carry items up to 50 lbs
• Strong customer service skills

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

1. Usually, normal office working conditions.

2. Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.

3. Must be able to lift and carry up to 50 pounds.