Senior Executive Assistant in Development

UTHealth Houston is seeking a Senior Executive Assistant who will work with our Department of Development, serving in an instrumental role by providing administrative assistance to the Assistant Vice President of Development and supporting initiatives that recognize our care providers, faculty, donors, and students. The focus of this position will be on administrative functions, but you will also help manage program activities.

You will become a resource for the entire Development department and have an essential role on that team.

• Serving as primary administrative support to the Assistant Vice President of Development. This will include calendaring and assisting with creating documents and presentations.
• Supporting the functions and activities of the Grateful Patient Program, including managing and coordinating meetings, providing administrative support, and partnering with the Grateful Patient Program Director in faculty engagement.
• Supporting the functions and activities of the Major Gifts team of fundraising professionals, including donor engagement and stewardship support, and partnering with major gift officers in effective donor relationship management. This could include generating correspondence and providing administrative help.

UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equate to around 37-38 days per year)
• The longer you stay, the more vacation you’ll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan!

As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...

• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts, including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more!

Provides administrative support to the highest levels of executive leadership under general supervision. Performs work that is varied and generally administrative and/or project-oriented with analysis. Work regularly requires initiative, discretion, and independent judgment. This position may perform some secretarial support. Additional guidance may be provided with a detailed position description.

• Resolves general to complex inquiries and questions and responds to correspondence or telephone contacts in the Development Department within guidelines established by the supervisor.
• Composes correspondence and memoranda, prepares graphs, tables, and manuscripts, speeches, and mass communications, and prepares reports and presentation materials. May assist with grant and contract materials.
• Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines.
• Responsible for filing systems, accuracy, and compliance of files, records, and reports for the assigned area. Maintains a knowledge base of legal and regulatory requirements of files.
• Receives, classifies, reconciles, consolidates, and/or summarizes documents and information.
• Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures.
• Accountable for data entry and accurate and timely submission of data for processing in the financial and/or human resources systems.
• Coordinates meetings and gatherings, room assignments, invites participants, and arranges refreshments and equipment as needed. May prepare…