Executive Assistant

Executive Assistant

Houston, TX, US

5 days ago Requisition

Executive Assistant – Office of the CEO

Houston, TX

Intuitive Machines is an innovative and cutting-edge space company making cislunar space accessible to both public and private customers. Our mission is to further science and exploration, communications, and economic progress from the Earth to the Moon and beyond. With multiple NASA lunar missions in development and additional private missions on our manifest, we pride ourselves in supporting NASA, our customers, and the nation in paving the way to return humans to the surface of the Moon.

Our world-class team includes experts in all aspects of spacecraft subsystems design, development, and test, on-orbit operations, and safety.

The Executive Assistant serves as a trusted partner to the Office of the CEO, providing comprehensive executive and office management support that enables C-Suite leaders in our Houston, TX office to operate efficiently and effectively. Reporting to the Senior Director, Executive Operations & Engagement, this role is responsible for managing executive calendars, travel logistics, expenses, meeting/calendar coordination, and administrative operations while ensuring a professional, welcoming, and well-functioning office environment.

The Executive Assistant also serves as the primary coordinator for office operations, supporting workplace organization, VIP/Senior customer visits, executive meetings, conference room readiness, kitchen and common area management, and day-to-day administrative functions. This individual must anticipate needs, exercise sound judgment, maintain confidentiality, and provide exceptional customer service to both internal and external stakeholders.

• Manage complex calendars for multiple C-Suite executives, balancing competing priorities and ensuring efficient use of executive time.
• Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, visas (as required), and contingency planning.
• Prepare and reconcile executive expense reports in accordance with company policies.
• Coordinate executive meetings, including scheduling, logistics, meeting materials, catering, and follow-up actions.
• Screen and prioritize requests for executive time while coordinating across internal and external stakeholders.
• Prepare travel itineraries, briefing materials, and meeting logistics.
• Support executive communications and administrative correspondence as needed.
• Maintain confidentiality while handling highly sensitive business information.

• Serve as the primary coordinator for day-to-day office operations.
• Manage office and workspace assignments in coordination with leadership and Facilities.
• Coordinate conference room scheduling and ensure meeting spaces are prepared for executive and customer meetings.
• Maintain kitchen and breakroom supplies and coordinate replenishment with vendors. Customer & Executive Meeting Support
  • Coordinate logistics for customer visits, executive briefings, and leadership meetings.
  • Arrange catering, room setup, audiovisual requirements, visitor access, and meeting materials.
  • Serve as a point of contact for customer visit coordination with internal stakeholders.
  • Ensure meeting spaces reflect the company's professional standards and brand.
  Administrative Operations
  • Maintain administrative records and documentation.
  • Process purchase requests and other administrative transactions as required.
  • Coordinate shipping, receiving, and special administrative requests.
  • Identify opportunities to improve administrative processes and office efficiency.
  • Support special projects assigned by the Senior…