Office Coordinator

Brice Highway LLC Regular Why choose us? As a proud subsidiary of Calista Brice, we're part of a family of 20+ companies tackling tough construction, environmental, and technical challenges. Working at a Calista Brice company means joining a team where cultural values and practical innovation come together to create meaningful impact. You'll experience the stability of a large organization while enjoying the tight-knit community and entrepreneurial spirit of a smaller company, with opportunities to grow your career across our diverse family of businesses.

Calista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region.

What does Brice Highway LLC do? Brice Highway specializes in vertical and horizontal construction, supporting transportation and utility projects that stand the test of time. Our design-build delivery methods bring together team members with diverse backgrounds and skills, creating an environment where mentorships form naturally and where your contributions are visible in the completed projects that people depend on daily. Brice Highway is a proud subsidiary of Calista Brice, a group of 20+ companies delivering construction, engineering, and environmental solutions across the United States.

What can you expect? As the Office Coordinator, you will work onsite in Houston, TX and the surrounding areas and will provide comprehensive administrative and operational support to office and project teams, helping coordinate day-to-day office activities and maintaining accurate, timely records in support of heavy civil construction operations. You will serve as a central administrative resource for employees, project teams, field operations, vendors, subcontractors, and visitors while supporting document control, project administration, accounting processes, and general office operations.

How will you do it? Coordinate day-to-day office operations and provide administrative support to project management, field operations, accounting, safety, and other departments as needed. Greet and assist visitors, employees, vendors, subcontractors, and clients, ensuring they are directed to the appropriate location or contact. Provide general administrative support including document preparation, copying, scanning, filing, data entry, correspondence, and maintaining electronic and hard copy records.

Maintain organized project and office files, including contracts, purchase orders, invoices, correspondence, submittals, meeting records, and other project-related documentation. Assist project teams with document control and administrative tracking, including routing documents for review, maintaining logs, and following established naming and filing conventions. Process and route invoices and supporting documentation, including scanning, filing, matching documentation, and maintaining records for accounting and project teams.

Coordinate office, project, and staff meetings, including scheduling conference rooms, preparing meeting materials, recording or distributing meeting information, and coordinating setup needs. Assist with employee onboarding and project mobilization administrative activities, including preparing paperwork, coordinating required documentation, and directing employees to appropriate HR, safety, or project resources. Assist with maintaining project and employee records related to safety training, certifications, site access, and other project-specific administrative requirements, as directed.

Coordinate incoming and outgoing mail, packages, deliveries, and office correspondence; distribute materials to appropriate personnel in a timely manner. Order, receive, and maintain inventory of office, project, and kitchen supplies and coordinate replenishment based on business needs. Provide administrative support for construction project activities by tracking routine…