Contract Specialist

We’re seeking a detail-oriented and tech-savvy Contracts & Project Coordinator to support a growing team in managing project documentation, vendor onboarding, and contract workflows. This role is ideal for someone who thrives in a document-heavy environment and is comfortable working closely with both field teams and internal stakeholders.

Key Responsibilities:

• Maintain a centralized repository for all contracts, work orders, and supporting documentation
• Track the lifecycle of Master Service Agreements (MSAs), including creation, updates, and associated work orders
• Review vendor proposals and ensure alignment with MSA terms
• Follow up on pending signatures or incomplete documents to ensure timely execution
• Support field staff with administrative needs related to documentation, vendor communication, and project tracking
• Assist with vendor onboarding and KYC documentation processes
• Prepare and submit vendor credit applications as needed
• Monitor and update project records using basic Excel tracking tools
• Communicate regularly with vendors, project managers, and internal stakeholders to ensure smooth coordination

Qualifications:

• 2+ years of experience in contract administration, project coordination, or document management
• Strong proficiency with MSAs, work orders, and vendor setup processes
• Excellent organizational skills and attention to detail
• Comfortable reviewing legal/contractual language and working with legal departments
• Proficient in Microsoft Office, especially Excel and document filing systems
• Experience supporting field teams or technical staff is highly preferred
• Background in renewable energy, oil & gas, or infrastructure sectors is a plus

• Seniority level Associate

• Employment type
  
  Full-time

• Job function Administrative
• Industries Oil and Gas

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