Property Administrator

Responsibilities

• Process accounts payable weekly for the APM/Property Manager to review and approve.
• Review statements with the Tenant and discuss what is owed.
• Contact vendor to request any missing invoices, packing slips, request W-9 to set up.
• Correct/update billable work orders as needed to create tenant misc. bill backs.
• Review Budget to code invoices accurately and confirm the coding of invoices received from the Engineering Dept.
• Review Engineering Billable Work Orders for accuracy.
• Contact tenant for short rental payments, including EOE/rent increase change or.
• Create and manage File Notice to Owners.
• Maintain Encumbrances Report to date.
• Assist with Lease Abstracts.
• Review cash receipts to submit to APM for approval.
• Maintain the tenant's certificate of insurance along with contact information.
• Greet guests and visitors to the management office in a professional, mature, courteous, gracious, and efficient manner.
• Assure prompt response by other team members through dispatch, telephone messaging, and/or further direct contact.
• Acknowledge the role as management office “ambassador”; this company's image is reflected through proper telephone and reception procedures.
• Use independent judgment to enforce compliance with insurance requirements among tenants, contractors, vendors, and suppliers.
• Document incidents of potential liability to property and equipment.
• Handle calls for regular maintenance of the property, ensuring the safety and security of the premises.
• Negotiate maintenance services with contractors.
• Monitor activities of team members and stay abreast of schedules and appointments.
• Open, date stamp, and distribute incoming mail; collect and prepare outgoing mail; maintain confidentiality of items marked as such.
• Monitor supplies and order when necessary.
• Aid in proofreading and editing documents.
• Coordinate timely repair and maintenance of office equipment.
• Adjust to changing situations, working effectively under pressure.

• High School Diploma required; bachelor’s degree is preferred.
• Experience supporting a Commercial Property Management Team.
• Experience in Microsoft Office, Excel, reception, work orders, certificates of insurance, tenant interaction, construction management, Angus, and AP/AR.
• Resourceful at identifying and working around obstacles and finding solutions.
• Demonstrated commitment to customer service.
• Self-starter with independent work skills that can function effectively within a team.
• Excellent time management and organizational skills with a proven ability to meet deadlines.
• Ability to work collaboratively within a diverse team of assertive personalities.

Associate

Full-time

Customer Service and Accounting/Auditing

Real Estate and Office Administration