Administrative Assistant II

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SCI is seeking a highly organized and detail-oriented Administrative Assistant III to support our Legal Department's operations. This role serves as a key liaison between internal business partners, outside counsel, third-party administrators, and vendors to ensure the efficient administration of litigation and non-litigation matters.

JOB RESPONSIBILITIES Coordinate the setup and administration of new litigation and non-litigation matters.

Prepare attorney engagement materials and facilitate onboarding of outside counsel.

Manage legal billing through multiple e-billing platforms, including invoice review, routing, approvals, and payment tracking.

Coordinate with internal departments and third-party administrators to resolve billing, payment, and system issues.

Track legal settlements, verify supporting documentation, coordinate required tax forms, and monitor payment status through completion.

Serve as a primary point of contact for internal clients, outside law firms, and vendors regarding legal operations and administrative support in connection with billing.

Prepare monthly accrual reports, legal spend reports, and other operational reports for leadership.

Support compliance with internal controls and SOX requirements.

Review financial data and reports to identify coding or accounting discrepancies before processing.

Assist with vendor onboarding, user account administration, and system access for legal technology platforms.

Maintain electronic legal files and ensure accurate document management.

Provide training and guidance to team members on billing procedures and department systems.

Support special projects and perform other administrative duties as assigned.

Qualifications

Experience with legal billing, invoice processing, or financial administration preferred.

Strong organizational skills with the ability to manage multiple priorities and deadlines.

Advanced proficiency in Microsoft Office, particularly Excel.

Experience working with legal operations, e-billing, or document management systems is preferred.

Strong attention to detail and commitment to accuracy.

Ability to work independently while collaborating effectively across departments.

Education:

High School Diploma or equivalent required

Experience:

At least five (5) year’s administrative assistance experience with progressively more responsibility as well as self-managing workload to achieve expectations

Knowledge, Skills & Abilities:

Advanced Excel (conditional formatting, pivot tables, graphs) and Power Point skills to produce executive level high quality documents

Proficient MS Office and Word Ability to keep confidential or proprietary knowledge to one’s self Postal Code: 77019

Category (Portal Searching):
Administration and Clerical

Job Location:

US-TX - Houston
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