Bonds Administrative Assistant

Bonds Administrative Assistant (BH-20507)

Location Houston, United States Sector Admin & Secretarial Salary 60,000.00 US to 70,000.00 US per annum

The HT Group is partnering with a reputable law firm to hire a detail-oriented Administrative Assistant to support the bonds team with the preparation and management of bond transcripts and related legal documentation. The team handles 200+ transactions annually, making this a high-volume, deadline-driven role where accuracy and organization are critical. This is an excellent opportunity for someone who enjoys detail-oriented administrative work, is comfortable managing large volumes of documents, and can work independently while knowing when to ask questions.

No prior law firm experience is required.

Our client is known for its outstanding company culture, fostering a supportive, collaborative environment where employees are valued and set up for success.

Location: Houston, TX 77027 — Onsite
Compensation: $60K–$70K base
Type: Direct Hire

• Prepare, assemble, and manage bond transcripts and supporting legal documents with a high degree of accuracy
• Review and proofread materials for accuracy, consistency, completeness, and formatting
• Manage a high volume of documents and transactions while meeting strict deadlines
• Coordinate distribution of finalized documents and draft transmittal correspondence
• Manage multiple projects simultaneously and track outstanding items and deadlines
• Partner with internal teams and external consultants to gather information and resolve missing items
• Support contract review processes, including monitoring requests and tracking updates
• Assist with board meeting logistics, including scheduling and preparation of materials
• Maintain organized records using document management and file-sharing systems
• Update client and transaction information as needed

• Bachelor’s degree required
• 5+ years of professional administrative or support experience
• Experience with legal, financial, transactional, or other highly detailed documentation preferred
• Strong proficiency in Microsoft Word and Excel
• Experience with Adobe Acrobat/PDFs and document management/file-sharing systems such as Net Documents or Dropbox
• Excellent attention to detail, proofreading, and written communication skills
• Comfortable working in a high-volume, repetitive, deadline-driven environment
• Highly organized with strong time management and ability to manage multiple priorities
• Able to work independently, use good judgment, and know when to ask questions
• Professional, proactive, and dependable
• Ability to handle sensitive information with discretion
• No prior law firm experience required