Senior Executive Assistant - Neurosurgery Chair's Office

Senior Executive Assistant

Join the Department of Neurosurgery at UTHealth Houston as a Senior Executive Assistant and play a pivotal role in supporting the department's leadership team. In this highly visible position, you will provide strategic, high-level administrative support to the Chair of Neurosurgery and Director of Management Operations, managing complex calendars, meetings, travel arrangements, executive communications, and time-sensitive priorities. The ideal candidate is a proactive and highly organized professional with experience supporting senior executives in a healthcare, academic medical center, or similarly complex environment.

Success in this role requires exceptional judgment, discretion, project coordination abilities, strong communication skills, and advanced proficiency with Microsoft 365, along with the ability to anticipate leadership needs and manage multiple evolving priorities with accuracy and professionalism.

What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in.

Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you'll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan!

We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as...

• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more!

Position Summary:

• Provides administrative support to the highest levels of executive leadership under general supervision. Performs work that is varied and generally administrative and/or project oriented with analysis. Work regularly requires use of initiative, discretion and independent judgment. This position may perform some secretarial support. Additional guidance may be provided with a detailed position description.

Position

Key Accountabilities:

• Resolves general to complex inquiries and questions and responds to correspondence or telephone contacts in area of responsibility within guidelines established by supervisor.
• Composes correspondence and memoranda, prepares graphs, tables and manuscripts, speeches and mass communications, and prepares reports and presentation materials. May assist with grant and contract materials.
• Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines.
• Responsible for filing systems, accuracy and compliance of files, records and reports for assigned area. Maintains knowledge base of legal and regulatory requirements of files.
• Receives, classifies, reconciles, consolidates, and/or summarizes documents and information.
• Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures.
• Accountable for data entry and accurate and timely submission of data for processing in the financial and/or human resources systems.
• Coordinates meetings and gatherings, room assignments, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes.
• May approve and coordinate purchases of office supplies and equipment.
• Screens calls and emails and receives and directs visitors.
• Retrieves information from departmental, university and/or system levels and/or project records and produces reports with analysis.
• Regularly handles the highest level of confidential…