Executive Support Administrator

Welcome to Conoco Phillips, where innovation and excellence create a platform for opportunity and growth. Come realize your full potential here.

Who We Are We are one of the world’s largest independent exploration and production companies, based on proved reserves and production of liquids and natural gas. With operations and activities in 13 countries, we explore for, develop, and produce crude oil and natural gas globally. We are challenged with an important job to safely find and deliver energy to the world.

Our employees are critical to our success, and with them we power civilization.

We’re grounded by our SPIRIT Values – safety, people, integrity, responsibility, innovation, and teamwork. These values position us to deliver strong performance in a dynamic business – but not at all costs. We believe it’s not just what we do – it’s how we do it – that sets us apart.

Fostering an Inclusive Work Environment To deliver superior performance, we create an environment that respects the contributions and differences of every individual. Wherever possible, we use these differences to drive competitive business advantage, personal growth and, ultimately, create business success.

Job Summary The Executive Support Coordinator, CEO Office, provides critical administrative support to the CEO’s Executive Assistant while gaining exposure to executive level operations and senior leadership engagement. The role is designed for a high performing administrative professional with strong potential for growth within executive support roles.

Position Overview

Key Responsibilities Support calendar coordination, scheduling, and logistics for the CEO’s office

Serve as point of contact for internal and external stakeholders, including out-of-town ELT members, when visiting corporate headquarters

Assist with travel coordination, expenses, event ticket administration and routine internal administrative workflows

Prepare and organize meeting materials, agendas, briefing documents and follow-up items for CEO office meetings

Ensure accuracy and professionalism in all CEO and ELT related communications

Monitor incoming requests and help prioritize time sensitive action items requiring the Executive Assistant’s attention

Develop strong working relationships with executive and administrative teams

Serve as backup administrative support during peak periods and vacation coverage

Maintain a high level of discretion and professionalism when handling confidential or sensitive business matters.

Perform additional duties and special projects as assigned

Success Profile:

Takes Accountability
- Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what's right

Drives Performance
- Delivers results through realistic planning to accomplish goals

Communicates Effectively
- Listens actively and invites new ideas for shared understanding, then influences and acts to drive positive performance and achieve results

Makes Decisions
- Builds effective solutions based on available information and makes timely decisions that are safe and ethical

Basic Requirements:

Legally authorized to work in the United States3 or more years of experience in administrative or executive support roles

Intermediate level of proficiency with Microsoft Outlook, Teams, Word, Excel and PowerPoint and advancing technologies

Proven scheduling, planning and travel logistics experience

Experience coordinating executive meetings, events, and visitor logistics

Ability to manage multiple priorities in a fast-paced, high visibility environment

Ability to handle sensitive information with absolute discretion

Preferred Requirements Associate or bachelor’s degree5 or more years of administrative support experience

Experience supporting senior leaders, executive assistants, or executive teams

Strong written communication, proofreading, and presentation support skills

Ability to build effective working relationships across all levels of the organization

Demonstrated ability to work independently with limited direction

Strong attention to detail and follow‑through

Clear communicator with strong professionalism and interpersonal skills

Critical thinker…