Facilities Operations Manager

Law Firm Facilities Operations Manager

Location:

Houston, TX

Salary Range: $120,000 - $130,000 annually

Schedule:

Full-Time | Onsite | Monday-Friday

• Medical, dental, and vision coverage
• Short-term and long-term disability insurance
• Paid Time Off (PTO)
• 401(k) with company contribution/profit sharing

A growing professional services organization is seeking an experienced Facilities Operations Manager to oversee workplace operations, vendor management, office services, and facility-related projects. This role is responsible for maintaining a highly efficient, safe, and professional office environment while managing key operational functions, budgets, and service providers.

The ideal candidate combines strong facilities management expertise with a hands-on, service-oriented approach and has experience supporting a fast-paced professional office environment.

• Oversee the daily operation and maintenance of office facilities and common areas.
• Manage preventative maintenance programs and coordinate repairs with internal stakeholders and external vendors.
• Monitor office furniture, fixtures, equipment, and workplace assets to ensure functionality and appearance standards are maintained.
• Support workplace planning initiatives, office configurations, and space utilization projects.

• Serve as the primary contact for landlords, building management teams, contractors, and service providers.
• Source, evaluate, and negotiate vendor agreements and service contracts.
• Monitor vendor performance, service quality, and contract compliance.
• Coordinate services including janitorial, maintenance, security, landscaping, storage, and other facility-related functions.

• Maintain workplace safety programs and ensure compliance with applicable regulations and building standards.
• Manage building access systems, credentials, and physical security processes in partnership with technology teams.
• Coordinate emergency preparedness plans, response procedures, and business continuity initiatives.
• Oversee first aid supplies, workplace safety equipment, and employee emergency resources.

• Assist with development and management of facility and operating budgets.
• Track expenditures, review invoices, and identify cost-saving opportunities.
• Manage procurement of office supplies, furniture, equipment, and workplace resources.
• Maintain accurate inventories and asset records.

• Coordinate conference rooms, meeting spaces, and office event logistics.
• Oversee room setup, catering arrangements, hospitality services, and vendor coordination.
• Support special projects, client meetings, training sessions, and corporate events.

• Participate in office expansion, relocation, renovation, and workplace improvement initiatives.
• Coordinate project schedules with contractors, architects, designers, and building management teams.
• Support new office openings, workplace transitions, and space optimization projects.

• Coordinate workspace setup and logistical support for new hires.
• Manage office moves, workstation changes, and workplace transitions.
• Assist with employee offboarding activities related to facility access and office assets.

• Oversee mail distribution, shipping, courier services, and records storage vendors.
• Manage company travel vendor relationships and preferred supplier programs.
• Monitor subscription services, operational resources, and administrative support programs.

• 5+ years of facilities, workplace operations, or office services management experience within a professional services environment.
• Experience managing vendor relationships, facility contracts, and workplace operations.
• Demonstrated success overseeing office budgets, procurement, and operational projects.
• Strong knowledge of workplace safety, building operations, and facilities best practices.

• Bachelor's degree in Business Administration, Facilities Management, Operations, or a related field.
• Experience supporting multi-functional office environments or professional services organizations.

• Strong leadership and team management abilities
• Exceptional organizational and project management skills
• Excellent communication and interpersonal skills
• Ability to prioritize multiple initiatives in a fast-paced environment
• Sound judgment and problem-solving capabilities
• Strong attention to detail and follow-through
• Proficiency with Microsoft Office applications and workplace technology platforms
• Experience utilizing AI-enabled productivity tools to improve efficiency and workflow management

• Ability to regularly move throughout an office environment.
• Capability to lift and move materials weighing up to 50 pounds.
• Ability to stand, walk, bend, and occasionally climb ladders as needed.

Addison Group is an…