Marketing and Administration Coordinator

Marketing and Administration Coordinator

Acteon's Engineering consultancy, turns offshore engineering challenges into your competitive advantage. Combining unrivalled domain knowledge with leading-edge technology, our agile consultancy enhances project-critical decisions, optimises economic viability and minimises risk throughout the energy project lifecycle. With proactive digital monitoring and industry expertise, we help you stay ahead, driving efficiencies and ensuring rigour from design to decommissioning. We are hiring for a Marketing and Administration Coordinator in Houston.

The Marketing and Administration Coordinator will enable the successful delivery of marketing activities, events, employee engagement initiatives and office operations. This entry-level, hands-on role is ideal for a proactive and organized individual who enjoys bringing people and activities together, coordinating logistics, and helping create a positive experience for employees, visitors and clients. If you are passionate about creating great experiences, thrive in a fast-paced environment, and enjoy a role that combines organization, coordination and problem-solving, we encourage you to apply.

Duties

• Marketing & Communications
• Provide administrative and coordination support for marketing activities and campaigns
• Assist with sourcing, management and distribution of marketing materials, promotional items and branded merchandise
• Maintain marketing assets, literature and inventory, ensuring materials are available when required
• Assist with internal and external communications activities, including proofreading, content updates and brand consistency
• Assist with website, social media and other digital marketing systems as required
• Events & Client Hospitality
• Support the planning and delivery of exhibitions, conferences, client hospitality and company events
• Coordinate event logistics, including venues, registrations, travel, equipment, promotional materials and suppliers
• Provide on-site and front-of-house support at events and act as a professional company representative when required
• Assist with post-event administration, feedback and reporting
• Maintain event equipment, exhibition materials and branded assets
• Meetings, Events & Employee Support
• Coordinate meeting, training and event logistics, including room setup, catering and equipment
• Maintain conference rooms, training rooms, kitchens and event spaces, ensuring they remain organized, fully equipped and presentable
• Organize a range of employee engagement activities, such as team-building events, wellbeing initiatives and office celebrations
• Assist with internal communications and employee engagement campaigns
• Assist with onboarding activities and company events as required
• Office Administration & Reception
• Provide reception and front-of-house cover as required, including welcoming visitors and handling enquiries
• Provide general administrative support across the business as needed
• Manage and procure office supplies and facilities-related equipment
• Liaise with suppliers, service providers and contractors regarding office requirements as required
• Assist with visitor management, courier services and day-to-day running of the office

Required

• Previous experience in administrative, office coordination, events, hospitality, marketing support or similar role
• Strong organizational and time management skills with the ability to manage multiple tasks, priorities and stakeholders
• Excellent written and verbal communication skills
• Strong attention to detail and a proactive approach to problem-solving
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, Teams and Share Point
• A professional, friendly and confident manner when engaging with visitors, employees and clients
• Ability to work independently and collaboratively in a fast-paced environment to support a wide range of activities
• Qualification in Marketing, Communications, Business or a related field, preferred
• Basic understanding of branding and corporate communications, preferred