College Co-Op EDH Project Management

Project Administrator

The Project Administrator is accountable for providing support to the Project Team in coordinating, planning, monitoring, and administrating projects from conception through implementation. He/she will assist in the coordination of all aspects of projects including, but not limited to, order review, order entry, scheduling, budget management, agreements and funding, purchasing, expediting, change management, invoicing, collections, monitoring, reporting, shortages, problem reports, and post-sales services.

Essential Responsibilities

• Support project activities from initiation through project closeout.
• Create purchase order requisitions and monitor buyouts material. Follow up with purchasing to assist in tracking major buyout material and shortages.
• Assist Project Managers in accounts receivable and invoice generation.
• Provide support project financial reporting
• Monitor Powell's business control systems for scheduling and financial variance
• Aid Project Managers in the drafting and issuance of change orders, budgets and preliminary schedules
• Coordinate with key project stakeholders to obtain, assemble, format, and disseminate information necessary for project reporting requests
• Assist in maintaining and monitoring project schedules.
• Prepare reports including forecast reports, budget status, and other related reports
• Help the Project Management Department with tracking and monitoring of KPIs
• Provide assistance with record keeping and project document management.
• Manage office administration tasks
• Support the project staff by facilitating project such as meetings, conference rooms, conference calls, etc
• Take meeting minutes and action items during meetings and perform basic follow-up
• Provide mentorship and training to Project Administrators
• Support internal projects and continuous improvement initiatives

Minimum Qualifications

• Minimum of five years of experience as a project team member or related position
• High school diploma required;
  Associate's or bachelor's degree in business administration or engineering is preferred

Skills, Abilities & Other Requirements

• Requires strong communication skills to effectively interface and coordinate activities with company executives, employees and customers
• Knowledge of project planning, fiscal planning, and contract management preferred
• Able to manage multiple priorities and projects.
• Strong organizational and time management skills
• Excellent written and oral communication skills
• Demonstrated working knowledge of MS Office
• Experience with Adobe Pro, Primavera, Microsoft Projects, and Oracle Preferred

Working & Environmental Conditions

• Temperature controlled working environment. Some outside activities may be required.
• This position may travel out-of-town to attend training and meetings.
• Typical office environment: may experience minor discomfort from extensive use of a computer display and keyboard; travel between buildings on campus and between campuses.

Physical Requirements

• Maintaining body equilibrium and agility to prevent falling when walking, standing, crouching, ascending or descending stairs.
• Sitting, standing and walking for long periods of time.
• Typing, punching or applying pressure to an object with fingers and palm.

More Information

This job description outlines the essential functions of the job and does not contain a comprehensive list of all possible responsibilities, tasks, and duties.