Executive Assistant to COO

Energy firm located in Houston's Memorial City area in search of an experienced Executive Assistant to support the Chief Operating Officer.

• Manage the COO's complex and dynamic calendar, including meeting prioritization, scheduling, and coordination across multiple stakeholders and time zones.
• Coordinate complex domestic and international travel arrangements, itineraries, agendas, and supporting materials.
• Prepare and submit expense reports and support other executive administrative requirements.
• Draft, review, and manage professional and confidential correspondence, presentations, reports, and meeting materials.
• Serve as a primary point of contact for internal and external stakeholders on matters related to the COO's office.
• Coordinate materials for executive meetings, Board interactions, leadership forums, planning cycles, and governance activities.
• Attend selected COO and Operations leadership meetings, document decisions and action items, and track deliverables through completion.
• Track deadlines, approvals, invitations, documents requiring signature, and other commitments on behalf of the COO.
• Manage overall Houston office logistics in partnership with another Executive Assistant, helping ensure smooth and efficient office operations.

• 5-7+ years of C-suite or other senior executive level support experience in a fast-paced environment.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience coordinating executive or Board-level meetings, governance activities, and leadership events.
• Comfort using emerging AI tools to improve administrative efficiency, communication, and work processes.
• Demonstrated experience managing complex calendars, executive travel, meeting logistics, expenses, correspondence, and confidential information.

Fully in-office position, M-F. Excellent benefits package, paid overtime, and annual bonus opportunity offered.