Office Coordinator

Trace3 is a leading Transformative IT Authority, providing unique technology solutions and consulting services to our clients. Equipped with elite engineering and dynamic innovation, we empower IT executives and their organizations to achieve competitive advantage through a process of Integrate, Automate, Innovate.

Our culture at Trace3 embodies the spirit of a startup with the advantage of a scalable business. Employees can grow their career and have fun while doing it!

Trace3 is headquartered in Irvine, California. We employ more than 1,200 people all over the United States. Our major field office locations include Denver, Indianapolis, Grand Rapids, Lexington, Los Angeles, Louisville, Texas, San Francisco.

Ready to discover the possibilities that live in technology?

Come Join Us!

Street-Smart-Thriving in Dynamic Times

We are flexible and resilient in a fast-changing environment. We continuously innovate and drive constructive change while keeping a focus on the “big picture.” We exercise sound business judgment in making high-quality decisions in a timely and cost-effective manner. We are highly creative and can dig deep within ourselves to find positive solutions to different problems.

Juice
-The “Stuff” it takes to be a Needle Mover

We get things done and drive results. We lead without a title, empowering others through a can-do attitude. We look forward to the goal, mentally mapping outevery checkpoint on the pathway to success, and visualizing what the final destination looks and feels like.

Teamwork
-Humble, Hungry and Smart

We are humble individuals who understand how our job impacts the company's mission. We treat others with respect, admit mistakes, give credit where it’s due and demonstrate transparency. We “bring the weather” by exhibiting positive leadership and solution-focused thinking. We hug people in their trials, struggles, and failures – not just their success. We appreciate the individuality of the people around us.

Under the general direction of the Senior Manager of Facilities, this role will have general oversight of the office operations, including facilities and office maintenance, meeting coordination, administrative support, event planning, and vendor management.

• Serve as the first line of contact for all facilities-related inquiries and issues, providing timely recommendations and solutions to ensure smooth office operations.
• Evaluate office needs, propose improvements, and manage office repairs and maintenance (including HVAC, electrical, plumbing), workspace, and common areas. Oversee relationships with property management, vendors, and service providers; coordinate and supervise maintenance projects and repairs.
• Negotiate and manage facilities-related contracts, ensuring alignment with team processes and organizational standards; submit contracts for higher-level review and approval, as required.
• Drive improvements by analyzing current processes, identifying inefficiencies, developing and implementing standard operating procedures (SOPs).
• Oversee general office administration, including calendaring systems, conference room scheduling, mail and package management, and supply inventory.
• Coordinate with office leaders to plan and execute office meetings, trainings, and events.
• Support emergency response and business continuity planning for the office; respond to facilities emergencies as needed, including outside normal business hours.
• Provide administrative support to managers and other team members, as assigned.
• May perform other duties as assigned by supervisor.

• Bachelor’s degree or equivalent level of experience required.
• Minimum of three years’ experience in office management, facilities…