Office Administrator; Psychology & Social Work

OFFICE ADMINISTRATOR (PSYCHOLOGY & SOCIAL WORK)

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Communication Guidelines for Status Updates

To help our team work efficiently and provide timely service to everyone, we kindly ask that candidates refrain from calling the department for routine status updates regarding requests, applications, or ongoing matters.

Our team processes inquiries, we do not hire for them. Only the hiring department hires and reviews candidates in the order they are received. Frequent status calls may delay response times by reducing the time available to complete pending work.

If additional information or documentation is required, a member of the hiring team will contact you directly. If you are chosen for the position, you will be notified through the appropriate communication channel.

We appreciate your patience and cooperation as we work to serve all employees fairly and efficiently.

Thank you for your understanding and support

Title Information

Security Sensitive Position?

Security Sensitive Position? Yes

Hours of Work

Hours of Work 8:00am - 5:00pm M-F

Position Information

Posting Number

Posting Number TSU
203780

Official TSU Title OFFICE ADMINISTRATOR (PSYCHOLOGY & SOCIAL WORK)

Grant Title N/A

Job Description Summary / TWC Summary

Under general supervision manages a variety of administrative and clerical functions related to the business operations, functions, and activities of the department or division. Performs and completes special projects of a highly skilled nature.

• Manages and organizes office operations and procedures such as tracking budget expenses, collection of payroll information, personnel information management, filing systems, requisition of supplies, and other administrative services.
• Supervises and coordinates day-to-day activities of clerical support staff within the department. Evaluates performance of assigned staff.
• Develops resources and techniques to enhance timely and efficient workflow and office productivity.
• Uses department and University policies, practices and procedures to handle a variety of questions and problems. Gathers data and verifies accuracy of information on standard University forms.
• Serves as administrative liaison for department and resolves problems with internal and external contacts.
• Attends to CSWE (Counsil on Social Work Education) accreditation matter, including but not limited to: completing required reports, tracking student data, ensuring accreditation fees are paid, arranging travel for CSWE related conference, etc.
• Collaborates with supervisor to update departmental policies and procedures. Establishes uniform correspondence procedures for the department or division.
• Maintains, monitors and updates records of budgetary expenditures.
• Creates and maintains departmental files, records and reports. Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of files and records.
• Coordinates calendar of appointments, meetings, conferences, special events and travel arrangements. Prepares department meeting agendas and materials and transcribes minutes of meetings.
• Establishes procedures for maintaining records of bid process and equipment inventory. Selects and recommends purchases of appropriate supplies and office equipment.
• Conducts orientation of new employees to provide overview of department operating procedures and processes.
• Develops, recommends and implements modifications to customer service program.
• Performs other job-related duties as assigned.

1.0

Hiring Range $24.06 - $30.67

Some college or associate degree (A.A.) and/or vocational or technical school and/or specialized training or certification.

N/A

Knowledge of:

• Policies, procedures, and practices.
• Other job-related software and systems.
• Microsoft Office Professional or similar application.

Skill in:

• Detail oriented.
• Multitasking and time management.
• Problem-solving and decision-making.
• Both verbal and written communication.

Ability to:

• Use other job-related software and systems.

Three (3) years to five (5) years of related experience. Ability to maintain the security or integrity of critical infrastructure, which may include communications systems, computer networks and systems, cybersecurity systems, electrical grid, hazardous waste treatment or water treatment system.

• Routine office environment.
• Sitting or standing in one location…