Front Desk Admin

** Front Desk Admin*
* We are hiring a Front Desk Admin to support reception and front office operations for a client site. This role serves as the first point of contact for visitors, callers, internal teams, and external stakeholders, with responsibility for maintaining a professional reception environment and consistent service standards. The position requires strong communication, organization, confidentiality, and accurate handling of daily administrative tasks.

Core duties include managing multi-line phones, greeting visitors, preparing meeting rooms, supporting mail and shipping workflows, and assisting with onboarding access badges. The role also provides occasional administrative support to General Services and Production teams, including office inventory coordination and credit card reconciliation. English and Spanish are required, along with basic Microsoft Office knowledge and prior receptionist experience preferred.

** Benefits*
* + Pay rate is $18 to $20 per hour, Monday through Friday, 8:00 AM to 5:00 PM.

+ Annual leave, holidays, and other contract benefits were not specified in the original job description.

+ This role includes exposure to reception, administrative support, mail handling, and onboarding-related processes.

** What You Will Do?*
* + Greet visitors with professionalism, tact, and consistent customer service standards at the front desk.

+ Answer multi-line phones, route calls appropriately, and take detailed messages when needed.

+ Turn away solicitors in person and by phone in a firm, professional, and tactful manner.

+ Set up meeting rooms for visiting clients and ensure the space is prepared for use.

+ Create, print, and process UPS and Fed Ex shipping labels for outbound packages.

+ Sort, distribute, and manage daily incoming and outgoing mail with accuracy.

+ Create and issue access badges for new hires during the onboarding process.

+ Support General Services with facilities needs and office inventory management as required.

+ Assist the Production team with administrative tasks, including credit card reconciliation and team requests.

** Your Skills*
* + Experience in a receptionist position is preferred, with two years considered an advantage.

+ English and Spanish are required for communication with internal and external clients.

+ Basic Microsoft Office knowledge is preferred or equivalent.

+ Strong organization, prioritization, and systems accuracy are required for daily work.

+ Clear communication, sound judgment, and confidentiality are essential in this role.

+ Ability to provide cross-functional service while maintaining attention and efficiency.

+ Demonstrated customer service skills and a professional front desk presence are necessary.

+ Flexibility and problem solving are important for changing administrative priorities.

** Interested?*
* If this Front Desk Admin opportunity matches your experience, we encourage you to apply. This position is suited to candidates who can manage front desk operations, administrative support, and service-focused coordination in a professional environment. Applications should reflect relevant receptionist experience, bilingual communication ability in English and Spanish, and familiarity with basic Microsoft Office tools. If your background includes visitor reception, phone management, mail handling, shipping support, or onboarding administration, your profile may be a strong fit.

After reviewing your application, we will contact qualified candidates to discuss the next steps in the hiring process.

** Pay Details:**  $18.00 to $20.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs.  In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

+ The California Fair…