Bilingual Campus Executive Assistant - Prep East End Secondary

Description

Job Description

POSITION:
Executive Assistant

REPORTS TO:

Principal

POSITION TYPE: 11-month

START DATE:

26-27 School Year

COMPENSATION: $17.27 - $21.47 an hour

At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of a high-performing, team-oriented culture.

• 21,650 Students
• 2,600 Team Members
• 16 Secondary Campuses
• 12 Elementary Campuses
• 91% Students Who Qualify for Free/Reduced-Price Lunch
• 96% Hispanic & African-American Students
• 99% Students Who Are Accepted to a 4-Year University
• 85% First-Generation College Students
• Ranked in the Top 100 High Schools in the Nation, U.S. News & World Report

We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public‑school districts and other great public charter school options within Houston’s city limits serving our increasing population.

• Providing executive level support to the Principal and Administration Team;
• Composing correspondence, meeting minutes, inter‑office memos, parent communication;
• Receiving and screening executive‑level telephone calls dealing with confidential information;
• Managing internal communications with the Principal and staff as needed;
• Overseeing, coordinating, maintaining, and/or processing budgetary items and reimbursements;
• Maintaining school‑wide calendar;
• Managing calendars using Outlook;
• Arranging domestic travel and itineraries;
• Supporting and/or arranging meetings and conferences, including preparing meeting agendas, PowerPoint presentations, and meeting reports;
• Serving as the primary user for recruitment software;
  Coordinate on‑campus interview schedules for potential candidates;
• Creating and maintaining confidential staff files;
• Overseeing and coordinating special projects;
• Organizing and procuring items for special events;
• Serving as the primary point of contact for potential candidates slated to interview at their campus;
• Creating a welcoming experience for candidates who interview on their campus by coordinating; and organizing the Finalist Day and all communication;
• Acting as the key influencer for system‑wide referral and recruitment campaigns enacted at the campus level;
• Participating in all Talent Ambassador training opportunities including reviewing monthly newsletter and attending Talent Acquisition recruitment events;
• Supporting in new hire engagement through the development of a campus newsletter;
• Providing translation for students and/or families as needed;
• Additional duties as assigned.

We seek staff with a multitude of backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, resilience, and humility. Other traits needed and desired for this role are:

• Outstanding record of organization and attention to details
• Exemplary record working in a fast‑paced office environment
• Bilingual in Spanish and English
• Ability to work outside of normal hours and on weekends
• Belief in and commitment to the mission and core value of YES Prep Public Schools
• Openness to giving and receiving frequent feedback
• Ability to maintain emotional control under stress
• Ability to work urgently in a fast‑paced and results‑oriented environment
• Creates and maintains positive working relationships on a team and/or in a highly collaborative environment
• A dedication to learn, grow, and develop as a professional

• Bachelor’s Degree from an accredited four‑year educational…