Document Control Manager

Location: 10543 Fisher Road Houston, TX 77041

The Document Control Lead directs the day-to-day execution of project and quality document control activities. This role establishes priorities, assigns work, verifies accuracy and completeness, coordinates document requirements with project stakeholders, and ensures controlled records are issued, maintained, compiled, reviewed, and delivered in accordance with project specifications and company procedures.

The Lead serves as the primary operational point of contact for document control issues and supports the development, consistency, and accountability of the document control team. The position remains hands-on and performs document control duties when workload, schedule, or project risk requires direct support.

• Reports to the Director of Projects
• Provides daily work direction to Document Control Administrators and Document Control Clerks.
• Coordinates closely with Project Management, Quality Control, Engineering, Procurement, Production, and client representatives.
• Escalates documentation risks, overdue approvals, incomplete records, and resource constraints to the appropriate manager.

• Plan and prioritize document control activities across assigned projects based on milestones, client requirements, fabrication status, and turnover dates.
• Assign work, balance workload, communicate deadlines, and follow up on completion of document control deliverables.
• Review team output for accuracy, completeness, naming consistency, revision status, transmittal history, and compliance with project requirements before release.
• Train and coach document control personnel on company procedures, project-specific requirements, client systems, filing standards, and data book expectations.
• Maintain standard work practices, checklists, registers, templates, and quality checks to support consistent execution across projects.
• Lead routine document status reviews and communicate priorities, constraints, overdue items, and required decisions to project stakeholders.
• Identify gaps or recurring errors and implement practical corrective actions, process improvements, or refresher training.
• Support workforce planning by communicating staffing needs, schedule conflicts, and capacity concerns to management.
• Serve as the first point of escalation for document control questions and resolve issues within delegated authority.
• Promote accountability, teamwork, professional communication, and timely handoffs within the document control function.

• Interpret client specifications, purchase order requirements, document matrices, and project procedures to establish the project document control plan and deliverable index.
• Collect quality documents, including ITPs, WPSs, NDE procedures, drawings, reports, MTRs, and supporting records, and submit them to clients using approved transmittal processes.
• Create and maintain project document indexes, drawing registers, submittal logs, approval status logs, and other tracking tools required by the project.
• Confirm returned documents are processed with the correct approval status, job number, date, initials, and applicable AFC or controlled-copy identification before distribution.
• Issue current approved documents to the shop, Quality Control, Project Management, and other authorized users, and remove or supersede obsolete versions as required.
• Create data book tables of contents and establish data book files or binders early in the project; monitor record collection throughout fabrication rather than waiting until project closeout.
• Review data book content for completeness, legibility, traceability, indexing, sequence, and conformance with client…