Administrative Assistant II

JOB DESCRIPTION

The Department of Bioengineering is seeking a highly organized, detail-oriented, and proactive administrative professional to support a wide range of business and operational functions critical to the department’s success. The administrative assistant reports to the Bioengineering Executive Administrator. This position serves as a central resource for coordinating budget and finance activities—including processing transactions, tracking/transferring expenditures, and assisting with financial reporting—while also managing day-to-day office operations to ensure an efficient and well-functioning environment.

The Department of Bioengineering is seeking a highly organized, detail-oriented, and proactive administrative professional to support a wide range of business and operational functions critical to the department’s success. The administrative assistant reports to the Bioengineering Executive Administrator. This position serves as a central resource for coordinating budget and finance activities—including processing transactions, tracking/transferring expenditures, and assisting with financial reporting—while also managing day-to-day office operations to ensure an efficient and well-functioning environment.

The role provides key support for the Bioengineering core staff, faculty, research staff, and students, processing department expenditures, submitting expenditure transfers, purchasing card expenditure reconciliation and re-allocations, preparing expense reports and encumbrance reviews, resolving discrepancies, and helping investigate department past due invoices. This position will oversee the front office space, including serving as the primary point of contact for visitors, departmental purchasing, organizing, and supporting routine functions of the office.

Rice Bioengineering is one of the top biomedical engineering departments, with its graduate program consistently ranked among the top 10 in the country. This is an excellent opportunity for a skilled administrative professional who thrives in a collaborative, fast-paced academic setting and is committed to delivering high-quality service to faculty, students, and staff.

The ideal candidate will demonstrate strong follow-through, excellent customer service, and the ability to prioritize and manage multiple tasks in a fast-paced academic environment. The candidate will be a reliable team player who can effectively collaborate with colleagues across the department. A proactive approach to problem-solving and a commitment to delivering high-quality work are essential to the smooth day-to-day functioning of the department.

This position is a full-time on-campus position, necessitating all duties to be performed in person at Rice University Campus. Per Rice policy 440 , work arrangements may be subject to change.

19.08 – 22.92 per hour.

• Non-Exempt (hourly) positions under FLSA are eligible for overtime.

• High School Diploma or equivalent
• Two or more (2+) years of administrative experience

• Proficient computer skills and demonstrated experience with office software and email applications
• Demonstrated success in follow-through and completing routine tasks
• Advanced organizational skills and attention to detail
• Advanced verbal and written communication skills
• Excellent customer service and interpersonal skills
• Ability to prioritize and multi-task

• Coordinates multiple administrative and business functions, with emphasis on budget and finance support, general office operations, and process coordination across the unit.
• Generates routine communications; coordinates production (formatting, copying, etc.) and distribution of…