Executive Office Assistant - Iah

Applications will be accepted from:
All Persons Interested

Division/ Section:
George Bush Intercontinental Airport / Terminal Operations

Workdays &

Hours:

Monday - Friday 8:00 am - 5:00 pm* (
* Subject to change)

The Operations Division is responsible for the Airport Operations Centers (AOC), Airside and Terminal operations, Security, Airport badging offices, Safety, and Emergency Management at George Bush Intercontinental. The team works around the clock ensuring a safe, secure, and efficient customer experience from the roadway to the runway. The Operations Division is also the liaison to key stakeholders such as the Transportation Security Administration (TSA), Houston Fire Department (HFD), Houston Police Department (HPD), Federal Aviation Administration (FAA) and other agencies ensuring the highest level of safety and security for our customers.

The Terminal Operations section includes approximately 300 employees under Security Operations, Traffic Operations, and Operational Response. The purpose of the Executive Office Assistant for Terminal Operations is to assist these business units and their managers in drafting reports and other correspondence utilizing Houston Airport System technology and tools as requested by the Assistance Director of Terminal. The Executive Office Assistant will also be responsible for overseeing the entire department's payroll and implementing necessary corrections before timecards are closed for payroll processing.

"Candidates must be able to obtain all security required badge access including Custom Border Patrol access within 6 months from the hire date."

• Answer and screen telephone calls, take messages, and respond to routine inquiries. Receive and announce visitors and direct inquiries appropriately.
• Open, sort, and distribute mail; prepare outgoing correspondence using standard formats; send faxes, packages, and mail.
• Prepare, edit, and proofread correspondence, reports, forms, and documents. Compose routine correspondence for supervisor's approval.
• Maintain calendars by scheduling meetings and appointments; arrange travel and prepare expense reports.
• Gather and prepare materials for meetings and presentations; coordinate meeting logistics including location, notices, agendas, and equipment setup; may prepare meeting minutes.
• Maintain organized filing systems for correspondence, reports, budget information, personnel records, and other departmental documents.
• Procure office supplies and services, including equipment maintenance and repairs.
• Assist with operational projects and special assignments based on goals and instructions from leadership.
• May prepare time and attendance records for management approval.

The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.

Requires a high school diploma or a GED.

May be required to pass a City administered typing test with a typing speed of 70 words per minute with no more than 7 errors.

Three years of clerical or administrative support experience are required.

A Bachelor's degree may substitute for the experience requirement; an Associate's degree may substitute…