Site Administration Coordinator

OFS Global Energy Solutions is a leading provider of integrated energy and engineering services, delivering reliable, efficient, and sustainable solutions across the power and oil & gas sectors.

Due to continued expansion, we are now hiring for an experienced and proactive Site Administration Coordinator to manage the day-to-day administration of site-based personnel's activities which will include tracking working hours, ensuring timely collation of timesheets, monitoring travel schedules and providing the administrative and documentation support required to ensure overall site operations run smoothly.

This is a hands-on, site-based opportunity which will suit someone who is confident with working independently, proactively liaising with site personnel and keeping accurate records under deadline. The role will be pivotal in ensuring efficient collaboration between our site-based team and other key internal departments including operations, HR/payroll and finance, ensuring the right information reaches the right team on time.

• Acting as the main day-to-day administration point of contact for the site, supporting O&M and engineering teams with administrative and technical tasks.
• Keeping track of all personnel and contractors on site, including site access, headcount, roles and rotations.
• Monitoring and recording employee and contractor hours and timesheets on site, following up on missing or incomplete submissions and ensuring information is available for payroll and job costing.
• Coordinating travel arrangements for site personnel and maintaining accurate travel and mobilization records.
• Organising and maintain accurate records, reports and compliance documentation for the site.
• Monitoring adherence to regulatory standards and safety protocols
• Maintaining the asset register and monitoring maintenance schedules and activities for the site.
• Providing engineering and technical support for administrative processes and documentation.
• Identifying and implementing improvements to site workflows, systems and administrative processes.
• Managing routine site queries from personnel, contractors and suppliers and escalating technical, payroll or approval matters to the appropriate team.
• Supporting month-end, audit and ad-hoc requests by providing accurate site information and documentation on time.

• Experience in site administration, workforce coordination, O&M support or a similar role.
• Strong organizational and documentation skills, with a proven ability to follow up with people and meet deadlines.
• Experience administering timesheets, attendance or workforce tracking, and coordinating travel arrangements.
• Knowledge of compliance and safety standards relevant to site operations.
• Basic engineering or technical understanding.
• Confident communicator who is comfortable challenging delays and requesting missing information from colleagues at different levels.
• Ability to work independently on site while maintaining regular communication with O&M, HR and Finance teams.
• Strong Microsoft Excel and general systems skills; experience with maintenance, expense or time-recording systems is desirable.
• A process improvement mindset and strong attention to detail when managing several priorities.

OFS provide a comprehensive benefits package reflecting our commitment to our people.

At OFS Global Energy Solutions, we value innovation, safety, and teamwork. You will be part of a dynamic environment that offers growth opportunities, technical development, and the chance to contribute to world-class energy operations.