Senior Administrative Assistant - Lymphoma Myeloma

Administration Senior Administrative Assistant
- Lymphoma Myeloma

The University of Texas MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. The Department of Lymphoma & Myeloma supports faculty, researchers, and clinicians dedicated to advancing cancer treatment through innovative clinical care, research, and education. The Senior Administrative Assistant provides comprehensive support to faculty members in leadership roles and plays a critical role in maintaining efficient departmental operations.

The Senior Administrative Assistant coordinates administrative activities, meetings, travel, and special events while serving as a central point of contact for faculty and collaborators.

UT MD Anderson is internationally recognized for excellence in cancer care, research, education, and prevention. The Senior Administrative Assistant works closely with faculty leaders, research teams, clinical teams, and external collaborators to support departmental goals and ensure operational excellence. This Senior Administrative Assistant position offers the opportunity to contribute to the success of one of the nation’s leading cancer centers while supporting high-level academic and clinical activities.

The ideal candidate will have experience working in an academic medical center, the ability to support faculty members in a fast-paced environment, strong Microsoft Office and Microsoft Word skills, and exceptional organizational abilities.

Minimum $21.88/hour
- Midpoint $27.40/hour
- Maximum $32.93/hour

Work Location:

Hybrid, with one day onsite

The typical work schedule is Days

This role provides the opportunity to support faculty leaders engaged in cutting-edge cancer research, patient care, and education initiatives. The position offers meaningful collaboration, professional development opportunities, and a hybrid work environment while contributing directly to UT MD Anderson's mission to end cancer.

• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

• Provide administrative support to several Lymphoma & Myeloma faculty members in leadership roles and file and rank faculty.
• Arrange and manage assigned faculty calendars.
• Coordinate and manage faculty travel arrangements.
• Process and track faculty reimbursement requests.
• Assist faculty with preparation of presentations.
• Coordinate ordering of posters and manuscripts.
• Communicate with internal collaborators to arrange business meetings.
• Communicate with external collaborators and customers to arrange business meetings.
• Schedule meetings through Zoom, Microsoft Teams, and in-person formats.
• Secure meeting locations and conference rooms.
• Prepare meeting rooms and presentation environments.
• Set up computers and projectors for presentations.
• Send calendar invitations to meeting participants.
• Record meeting minutes during meetings and conferences.
• Distribute meeting minutes to attendees.
• Follow up on action items resulting from meetings and conferences.
• Order office supplies and departmental materials as requested.
• Prepare travel packets for faculty preapproval in accordance with departmental policy.
• Manage all logistics associated with faculty travel.
• Identify and coordinate appropriate coverage when assigned…