Chinese Administrative Assistant

Church:

Houston Chinese Church (
hcchome.org)

Position:
Full-Time Chinese Administrative Assistant

Purpose:The Chinese Administrative Assistant provides administrative, communication, records management, and operational support for the Chinese Ministry at Houston Chinese Church (HCC), serving the Mandarin and Cantonese ministries and supporting the overall work of the church office.

Relationship:Accountable to the Church Office Manager. The Administrative Assistant will work closely with the Pastors/Ministers and other office staff.

Education:Associate or higher degree from an accredited institution

Language

Requirements:Proficient in spoken English and Mandarin; fluent in written Chinese

Work Schedule:Full-time position, Tuesday through Friday and Sunday. Regular Sunday hours are required to support ministry and office operations.

Spiritual Life:

• Born-again
  
  Christian walking in a faithful, obedient relationship with Jesus Christ
• Agrees completely with HCC’s Articles of Faith, Constitution, Mission, and Core Values
• Commits to becoming an HCC member and actively participating in HCC Mandarin Sunday worship services
• Integrity in personal life and in public ministry
• Teachable and Christ-like character
• Organized and detail-oriented
• Self-motivated and dependable
• Creative and proactive problem-solver
• Able to manage multiple priorities and changing ministry needs
• Team player with a servant’s heart

Ministry

Skills:

• Strong written communication in English and Traditional Chinese, and verbal communication in conversational English and fluent Mandarin
• Strong organizational and administrative skills
• Ability to manage multiple tasks, schedules, deadlines, and ministry requests
• Experience with databases and records management;
  Breeze or similar system preferred
• Graphic design and publication skills;
  Canva, Affinity, Adobe Suite, or similar programs preferred
• Experience with websites, email communication, and social media platforms
• Proficient in Microsoft Office Suite and Google Workspace, including Gmail, Calendar, Drive, Docs, and Sheets
• Strong communication and coordination skills when working with pastors, ministry leaders, members, and staff.

Responsibilities for the Congregation:

• Prepare and produce weekly Chinese communications, including bulletins, announcement slides, email communications, and other Sunday materials.
• Draft, edit, proofread, and translate announcements, correspondence, forms, and ministry materials between English and Traditional Chinese.
• Maintain Chinese Ministry website, social media, and digital content, including event information, sermon postings, QR codes, short links, and registration resources.
• Design and prepare ministry publications and promotional materials, including posters, flyers, inserts, certificates, signs, presentations, and other printed or digital materials.
• Maintain Chinese membership information in Breeze and related physical and digital records, including member profiles, status changes, photos, fellowship information, and documentation.
• Coordinate administrative preparation for New Member and Baptism processes, including registration, applicant communication, records, presentations, certificates, and ceremony support.
• Support membership meetings, Council, Town Hall, nominations, and other leadership processes by preparing lists, presentations, ballots, and related materials.
• Manage room reservations, Zoom scheduling, ministry calendars, and other administrative scheduling needs according to established church procedures.
• Coordinate printing and administrative support for Sunday School, funerals, memorial services, conferences, retreats, seasonal events, and other Chinese Ministry activities.
• Follow up with pastors, ministry leaders, members, and staff regarding information, approvals,…