Project Coordinator; GRANT FUNDED

UNIVERSITY OF ST. THOMAS
PROJECT COORDINATOR
FEDERAL GRANTS, EDUCATING FOR LIBERTY - NATIONAL ENDOWMENT FOR THE HUMANITIES COOPERATIVE AGREEMENT

This is a temporary, grant-funded position. Funding for this role is available through August 31, 2028. Continued employment beyond that date is contingent on additional grant funding and other financial considerations.

The Project Coordinator provides full-time administrative and operational support for Educating for Liberty, a two year National Endowment for the Humanities-funded initiative at the University of St. Thomas. Working under the supervision of the Project Director, the Project Coordinator is responsible for the day-to-day administration, coordination, documentation, and logistical execution of the project and its five major components:
Core Curriculum Enhancement and Civic Integration;
Honors Program Expansion;
Moral Imagination and the Foundations of Liberty; the Faithful Citizenship Survey; and AI, Thomism, and the Human Person.

The Project Coordinator maintains the project's master calendar and work plan, coordinates communication among project personnel and University offices, supports procurement and budget administration, organizes project records, assists with grant reporting and compliance, and coordinates the logistical planning and execution of conferences, lectures, exhibitions, workshops, summer programs, and other grant-supported activities. The Coordinator works closely with the Project Director, component leads, the Grants Office, Business Office, faculty and student participants, contractors, speakers, and other University offices to keep project activities, expenditures, and deliverables aligned with the approved NEH work plan and budget.

• Maintain the project master calendar, activity schedule, deliverables tracker, and other project-management systems; monitor deadlines and alert the Project Director and component leads to upcoming requirements.
• Schedule project-team and component meetings; prepare agendas and supporting materials as needed; maintain meeting records and follow up on action items.
• Coordinate regular communication among the Project Director, component leads, faculty participants, student participants, speakers, consultants, contractors, vendors, and relevant University offices.
• Support the planning and execution of grant-funded public and academic programming, including Common Core public humanities events, lectures and discussions, the Faith and the Founding exhibition and related programming, AI conferences, the Faithful Citizenship Survey campus event, and two residential High School Summer Humanities Programs.
• Coordinate event logistics such as room and venue arrangements, registration, speaker and participant communications, travel and lodging arrangements, schedules, materials, audiovisual needs, accessibility arrangements, transportation, and on-site logistics.
• Assist the Project Director, Grants Office, and Business Office in administering the approved grant budget, including preparation and tracking of purchase requests, vendor documentation, contracts, invoices, travel documentation, and other supporting records.
• Maintain organized documentation demonstrating that grant expenditures correspond to approved project activities and that grant-funded personnel, participant payments, contractual services, and other costs are appropriately documented.
• Maintain files relating to project personnel, participants, speakers, contractors, activities, assessments, expenditures, and deliverables in accordance with University and federal grant requirements.
• Collect and organize attendance figures, participant information, assessment data, activity documentation, and other information required to demonstrate progress toward grant deliverables. Assist the Project Director in preparing progress summaries, annual performance-report materials, financial and program documentation, evaluation materials, and grant closeout files.
• Coordinate with component leads to obtain reports, deliverables, documentation, and assessment materials on schedule.
• Prepare or coordinate project correspondence, invitations, programs, schedules, flyers, informational materials, and other administrative or public-facing materials associated with grant activities.
• Assist in coordinating project websites, digital materials, recordings, and archived materials with appropriate University personnel and contractors; maintain…