Administrative Assistant NE

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Houston, TX, US

The Administrative Assistant provides clerical support to staff at our Houston facility while partnering with corporate accounting to support local financial operations. This role carries a wide range of responsibilities with a heavy focus on accounting — including accounts receivable, accounts payable, vendor and customer account maintenance, and regular operational reporting — alongside the scheduling, recordkeeping, and communication tasks that keep the site running.

• Reports To: General Manager
• Division: PLA Supply Chain Services
• Status: Full-time | Hourly | Non-Exempt

• Daily Pay Option – Access your earnings before payday.
• Weekly Pay – Get paid on time, every week.
• PTO (Paid Time Off).
• Medical, Dental, and Vision Insurance – 3 medical plan options through Blue Cross Blue Shield with low weekly premiums starting at $28.75.
• Health Savings Account (HSA) – Company contribution up to $750 annually with tax-advantaged savings.
• 401(k) – Up to a 4% employer match, eligibility the first of the month after 90 days, and access to a Financial Wellness Consultant.
• Flexible Benefits – Multiple plan options to fit your needs and budget.
• Prescription Drug Coverage – Low copays starting at $10 for generic medications.
• FREE Life Insurance & AD&D – Basic coverage provided at no cost upon employment.
• Vision Benefits – $10 eye exams and $150 frame allowance through Superior Vision by Met Life starting at $1.46 per week.
• Dental Coverage – 100% preventive care coverage with Met Life plans starting at $5.76 per week.
• Voluntary Short-Term Disability (STD) – Income replacement up to 60% of weekly covered earnings for a non-work-related injury or illness.
• Employee Assistance Program (EAP) – Free and confidential support for work stress, grief, legal/financial issues, and more.
• Additional Voluntary Benefits – Met Life Legal and Identity Theft Services and Pet Insurance with ASPCA.
• Life Mart employee discounts (through ADP) on everyday purchases and larger buys.
• Dell Employee Purchase Program (EPP) discounts available for personal use.

• Champion clerical tasks from answering phone inquiries, distributing mail, and setting up meetings, to maintaining facility records.
• Provide various forms of administrative support to facility leadership, including email correspondence and generation, distribution of memos, spreadsheets, and faxes.
• Manage and organize daily schedules for management and staff to ensure efficient time management.
• Prepare and maintain accurate records, reports, and documentation related to transportation and warehousing operations.
• Support accounts receivable by preparing customer invoices.
• Assist accounts payable in creating purchase orders and reviewing vendor invoices.
• Partner with facility leadership to set up and maintain customer and vendor accounts in accounting software.
• Support corporate accounting by completing regular operational reporting.
• Assist in the coordination of logistics, including scheduling shipments and tracking inventory levels.
• Assist with new hires and workers' compensation related processes.
• Facilitate communication between departments and external partners, addressing inquiries and providing necessary information.
• Partner with facility staff to maintain a variety of facility supplies.
• Tackle a variety of administrative projects.
• Escalate matters to leadership as needed.
• Collaborate with facility leadership to identify and resolve administrative needs.
• Foster exceptional and collaborative partnerships with facility staff and external partners.
• Perform other duties as assigned.