Business Operations Coordinator Career Pathways Center

Posting Details

Security Sensitive Position? Yes

Hours of Work: 8:00 AM - 5:00 PM M-F

Posting Number: TSU
203791

Official TSU

Title:

Business Operations Coordinator for Career Pathways Center

Grant

Title:

n/a

Under general supervision, manages and coordinates a wide range of administrative, operational, and programmatic support functions for the Career Pathways Center. This position plays a critical role in ensuring the efficient operation of career pathways, internship coordination, employer engagement activities, and student career readiness initiatives. The role supports data integrity, workflow efficiency, compliance, and customer service excellence while contributing to the Center’s mission of improving student career outcomes and workforce readiness.

This position supports a student-facing, outcomes-driven Career Pathways Center and requires coordination across academic departments, employers, students, and campus partners. The role emphasizes career pathways operations, experiential learning support, and performance accountability, rather than general clerical support alone.

• Manages and organizes daily office operations for the Career Pathways Center, including support for career counseling, internships, employer engagement, and career readiness programming.
• Serves as the primary administrative support for Career Pathways initiatives, ensuring smooth coordination of services that impact student employment and experiential learning outcomes.

• Tracks and monitors budgetary expenditures, purchase requests, payroll documentation, and financial records related to Career Pathways Center operations.
• Coordinates requisitions, supply purchases, and equipment inventory to support career fairs, workshops, employer events, and student programming.
• Maintains accurate records to support internal audits, reporting, and compliance requirements.

• Creates, maintains, and monitors departmental files, records, and reports, including student participation data, employer engagement records, and program documentation.
• Establishes and implements procedures for systematic retention, protection, retrieval, transfer, and disposal of records, ensuring data accuracy and confidentiality.
• Assists with preparation of reports and documentation related to student outcomes, internships, career pathways participation, and operational metrics.

• Coordinates calendars for career counselors, internship coordinators, leadership, and employer engagements, including meetings, workshops, career fairs, and special events.
• Schedules appointments, meetings, and events involving students, employers, faculty, and campus partners.
• Prepares meeting agendas, materials, and correspondence; records and distributes meeting notes as needed.

• Serves as the administrative liaison for students, employers, faculty, and campus partners interacting with the Career Pathways Center.
• Responds to inquiries related to career services, internships, employer engagement, and center operations using University and departmental policies and procedures.
• Develops, recommends, and implements enhancements to customer service processes to improve access, responsiveness, and overall user experience.

• Collaborates with the supervisor to update and maintain Career Pathways Center policies, procedures, and operational guidelines.
• Establishes uniform correspondence and documentation procedures for the Center.
• Conducts onboarding and orientation for new employees and student workers, providing an overview of Career Pathways Center operations, workflows,…