Senior Companions Program Administrative Assistant at Evelyn Rubenstein Jewish Community Center of Houston

Senior Companions Program Administrative Assistant

The J's Ameri Corps Seniors Senior Companion Program connects adults age 55+ with older adults who need companionship and support to remain independent at home.

The Administrative Coordinator supports daily program operations, including volunteer recruitment and onboarding, client support, data entry, reporting, and general administrative duties. This position is ideal for an organized, detail-oriented self-starter who can manage multiple priorities and collaborate well with staff, volunteers, clients, caregivers, and community partners.

Responsibilities:

• Provide day-to-day administrative support to the Program Director, including data entry, database and record maintenance, correspondence, meeting coordination, appointment scheduling, deadline tracking, and confidential document management
• Maintain accurate and confidential volunteer, client, stipend, service-hour, and program records
• Prepare and distribute correspondence, outreach materials, newsletters, and program communications
• Support compliance with HIPAA, Ameri Corps Seniors requirements, grant documentation standards, and The J's policies
• Assist with volunteer recruitment, screening, onboarding, training, recognition, and retention
• Support volunteer and client intake training, matching, and annual evaluations
• Assist with home monitoring client visits and program-related travel throughout Harris County

Qualifications:

• Five or more years of administrative, program coordination, or nonprofit experience
• Strong organization, time-management, communication, and multitasking skills
• Strong Microsoft Office skills, including advanced Excel and proficiency with Word, Outlook, PowerPoint, Teams, and Share Point
• Ability to maintain confidentiality and handle sensitive information professionally
• Ability to bend and lift 25 lbs
• Valid driver's license, personal vehicle, current automobile liability insurance, and ability to travel independently throughout Harris County
• Associate's or bachelor's degree in social services, community services, or nonprofit management preferred

Benefits:
Competitive salary and comprehensive benefits package, generous paid time off, sick leave, and paid holidays, a 403(b) retirement savings plan, complimentary J membership for full-time employees and eligible immediate household family members, federal mileage reimbursement for approved business travel, and professional development opportunities.