Legal Practice Assistant

The Legal Practice Assistant (LPA) provides administrative support for attorneys and other timekeepers in the Energy Transactional Practice Group. The LPA performs a wide variety of administrative tasks and delivers a high level of customer service, while consistently producing an excellent work product.  The LPA will anticipate, plan, and proactively meet the business needs of the attorneys and execute assignments demonstrating a general knowledge of the assigned timekeepers’ practice areas and clients to ensure extraordinary client satisfaction.
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* Essential Responsibilities:

*** Perform highly specialized administrative work for the practice group, demonstrating strong technical proficiency and a solid understanding of firm procedures.
* Develop and maintain a thorough understanding of department objectives, key activities, and requirements to anticipate and proactively address team needs.
* Code and enter timekeepers’ time and costs into the firm’s time and billing system.
* Coordinate and prepare a high volume of client billing using sophisticated software and procedures, often requiring client-specific instructions and/or multiple revisions.
* Support new client and business development efforts by opening and closing matters and submitting conflicts of interest check requests.
* Serve as a knowledge resource on practice group requirements and firm policies and procedures; share this knowledge collaboratively and help improve processes and procedures.
* Process expense reimbursement requests and invoices in a timely manner.
* Maintain strict confidentiality when handling client matters and personal attorney information.
* Perform tasks related to client billing, including distribution and review of client invoices, and maintaining up-to-date knowledge of client billing requirements.
* Liaise with administrative departments to coordinate all aspects of workflow support for attorneys.
* Prepare routine correspondence, read and route mail, conduct general research, and maintain files.
* Handle complex edits in legal documents.
* Manage calendars effectively, including prioritizing meetings, resolving conflicts, and proactively organizing schedule changes for events and meetings.
* Arrange domestic and international travel and prepare and submit related expense reports.
* Collaborate with internal and external resources, as appropriate, to complete projects and tasks.
* Manage information electronically using the firm’s database file management and records management systems.
* Help foster an environment of superior client service, collaboration, commitment, team spirit, pride, and trust.
* Identify and respond promptly to internal and external client inquiries and seek feedback or follow-up as appropriate.
* Maintain attorney bar membership and CLE records.
** Required Knowledge, Skills, and Abilities:
*** Ability to work independently with minimal guidance, solve complex problems and exercise good judgment based on the analysis of multiple sources of information.
* High level of attention to detail and a strong commitment to accuracy in a deadline-driven environment.
* Excellent written and verbal communication skills, with the ability to interact effectively with all levels of firm personnel, clients, and vendors.
* Excellent grammar, punctuation, and proofreading abilities.
* Proven ability to manage multiple projects in a deadline-driven environment while working across teams.
* Ability to adapt to changing assignments and priorities.
* Strong interpersonal skills, with the ability to provide high-quality service and partner effectively with diverse individuals at various levels within the firm, as well as with clients and vendors.
* Ability to deliver professional, high-quality client service to both…