Testing Coordinator

POSITION OVERVIEW:

The role of the Testing Coordinator is to support the testing group’s administrative needs. This includes approving and tracking internal and external time, contractor invoice approvals, support schedule coordination with other groups, and testing documentation tracking. The position requires close interface with Testing Team, Operations, Quality, Project Management and Subcontractors.

KEY

JOB RESPONSIBILITIES:

Weekly Time tracking and Reporting for Internal and External resources

Maintain testing resource utilization vs budget reports

Collaborate with Operations teams and confirm upcoming test dates align with Published Schedules Maintain the schedule of planned and anticipated test needs to ensure resource gaps are identified as soon as possible

Verify Test documentation is completed and uploaded to appropriate locations

Issue Final Testing Punchlist to OPM, PM and SPM teams for field remediation.

Solicit subcontractor bids and coordinate alignment for PO issuance

Submit Purchase

Requisition s and expedite issuance

Review, confirm and approve sub-contractor invoices

Add/remove users from ACC Platform to ensure all Testing Team members have access.

Develop and implement efficient administrative processes and procedures for the Testing Team Streamline workflows to enhance productivity

Ensure compliance with organizational policies and relevant regulations

Contribute to the development and updating of departmental policies and procedures

Ensure adherence to established policies and procedures

Other tasks as assigned by TAS.JOB

SKILLS:

Excellent communication, organizational and time management skills

Must be self-motivated and have ability to handle multiple and shifting priorities Ability to work independently with minimal supervision in the accomplishment of duties.

Highly Proficient in MS Office (Excel, Word, Outlook Calendars)
Highly Detail Oriented Ability to work in a fast-paced, high-energy environment

Ability to communicate clearly, written and verbal, with various levels of management, internal customers, vendors, and other employees.

Ability to define problems, collect data, establish facts, draw valid conclusions and make recommendations for resolution.

EDUCATION & TRAINING:

Associate’s degree in business administration or accounting program desired.

Work Experience will be considered in lieu of Associate’s Degree.

MINIMUM REQUIREMENTS:

3-5 years in the fabrication, manufacturing, construction or EPC industry7 years experience in office administration

Excellent written and verbal communication skills PREFERRED REQUIREMENTS:

Experience working in Modular Rotating Equipment/Systems Industry Strong experience with MS Power Apps and databases VBA (MS Word, Excel, Outlook Macro) Programming Experience highly desirable

Experience with Autodesk Construction Cloud(ACC)

PHYSICAL REQUIREMENTS /WORK ENVIRONMENT:

The position is at least 90% to 95% at a desk working with computers. Ability to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Performs other physical activities including use of fingers, sitting, stooping, bending, crouching, talking, hearing, and performing repetitive motions.

Visual acuity requirements include color, depth perception and field of vision necessary to prepare and analyze data and figures, operate a computer terminal, and conduct extensive reading. The incumbent will be subject to inside environmental conditions. Occasional shop activities may include visits to fabrication/assembly shops or the field where heavy fabrication activities are ongoing. Appropriate PPE to be worn during shop and/or field visits.

COMPANY OVERVIEW:

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